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Every Columbus City School Student currently or previously enrolled prior to July 1, 2021 should have a Cumulative Folder (referred to as CUM). The CUM holds hard copy records for individual student information that is not found in our current student information system. |
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ACTIVELY ENROLLED STUDENT CUMULATIVE RECORDS
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Elementary School: Homeroom/Alpha– file the CUMS by Homeroom in alphabetical order
Middle School: Grade Level / Alpha – file the CUMS by grade level in alphabetical order
High School: Alpha – file the CUMS alphabetically
INACTIVE STUDENT CUMULATIVE RECORDS
Maintaining/Filing Inactive Student CUM folders
Inactive CUM folders should be filed by students’ birth year, in alphabetical order until they are prepared for Digitization.
Preparing Inactive Student CUM folders for Digitization
Step by step instructions and supplies needed can be found using this link
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CUMS alphabetically
TRACKING / LOCATING STUDENT CUM FOLDERS
Search for the student in Infinite Campus, on the digitization database and eSIS
Click on the student's 'Enrollments' tab and view their enrollment history; last school of enrollment and attendance dates
View attendance history to verify what school the student last attended
To locate a CUM record for a student that last attended a school that is now closed, please refer to the Closed Schools Records Spreadsheet
Request the record through Scribbles K-12
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INACTIVE STUDENT CUMULATIVE RECORDS
Maintaining/Filing Inactive Student CUM folders
Inactive CUM folders should be filed by students’ birth year, in alphabetical order until they are prepared for Digitization.
Preparing Inactive Student CUM folders for Digitization
Step by step instructions and supplies needed can be found using this link
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The CUM folder should always be retained/digitized with the last Columbus City School of attendance. Students records should be maintained at the last school of attendance for at least one school year after the date of withdrawal. The purpose for this process; when a former student requests their transcripts they will remember the last school they attended, not where they were expected to attend / or enrolled for the following year. |
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Scribbles K-12 Record Request is utilized by 1) external for external schools/districts who are requesting records for former CCS students; 2) a CCS school that is and for CCS schools that are requesting the cumulative folder from another CCS school
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Click here to access a step by step guide for processing a Scribbles K-12 request.
ScribOrder
What Is ScribOrder?
ScribOrder, by Scribbles Software, is an online student records request and payment solution system utilized by Columbus City Schools for processing alumni transcript/record requests. ScribOrder transitions existing manual and paper-based processes into an automated solution designed to streamline and unify the acceptance, payment and fulfillment of student records for the district. The ScribOnline platform is cloud-based computing and therefore has no footprint at the district. The system adheres to all Internet security protocols and ensures FERPA compliance. Some of the benefits of ScribOrder are:
Standardized self-service process for alumni and 3rd parties, which decreases call volume, and optimizes the request and payment process
Computerized process for tracking requests – 24/7 status updates on record requests
Identity authentication procedures that verify and protect identity of former students
ScribOrder allows for electronic and digital signatures as well as file uploads for supporting documentation, for example a driver’s license
ScribOrder provides a comprehensive reporting system with an audit trail of records request activity
What Is ScribOrder Used for?
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The link for ScribOrder for customers to request records is: https://ccsoh.scriborder.com Customers may also go to www.ccsoh.us, click on "Students”, then "Transcript and Information Request". |
How Do Secretaries Access ScribOrder?
New high school records secretaries that need access to ScribOrder to process transcript/record requests should email Bonny Durr (Division of the Registrar) at bdurr@columbus.k12.oh.us. Please include your name, school location and position. Once your information is processed, you will receive a “Welcome email” from ScribOrder with log in instructions and a ScribOrder Users Guide
How Do Secretaries Use ScribOrder?
Once secretaries receive their “Welcome email” and are able to log in, please contact Bonny to schedule a short training session
The link for secretaries to log in to the system to process orders is: https://ccsoh.scriborder.com/appList
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