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IT IS REQUIRED TO SUBMIT A HELP DESK TICKET FOR INFINITE CAMPUS ASSISTANCE!!
You can find the form here:
- From within Infinite Campus: Index > Links > Campus Support Form
- or -
- Use your email username/password, entering ccs\ before the username.
- You can also call the main help desk at 365-8425, however the person taking your call will be filling out the same form - we recommend filling this out on your own to save time.
- A helpdesk ticket is automatically created by this process.
- Tracking all requests this way allows us to serve you better.
Campus Community: Campus Community is an excellent resource for assistance with the different modules in Infinite Campus. There are step-by-step tutorials, videos, and downloadable documentation.
INFINITE CAMPUS PARENT PORTAL
Beginning this school year, the Infinite Campus Parent Portal will be utilized for different applications.
It is very important that all schools be prepared and have the Portal accessible to all parents and/or guardians. The Parent Portal provides the same information the student portal contains. The only difference is that parents can view information for all children enrolled in Columbus City Schools with one log on.
NOTE: Parents now receive their activation code and instructions on how to create a Parent Portal account during the enrollment process at Central Enrollment.
If your school has not deployed the Parent Portal, the parent/guardian activation keys can be generated and letters created using Mail Merge. Step-by-step directions are available on the Infinite Campus Dashboard. It is highly suggested that every school have a point of contact in the event parents have questions or need assistance.
- Log into Infinite Campus.
- Click on Links.
- Click “New” Infinite Campus Dashboard. The Dashboard will open in a new window.
- Click on the Portal link on the left side of the screen.
- Click Creating Parent Portal Letters.
TROUBLESHOOTING THE PARENT PORTAL
PLEASE, PLEASE, PLEASE—DO NOT REFER PARENTS TO THE HELP DESK!!!
Troubleshooting suggestions will be provided to schools. If no one at the school can solve the issue the parent is having, the point of contact is to submit a help desk request via the link below and will be expected to communicate the resolution to the parent:
Most of the high and middle schools have already provided portal access codes to their student’s guardians. If a parent/guardian requests their access code, it is the GUID for the parent/guardian, NOT the for the student. To find the parent/guardian GUID:
- Select ‘All People’ from the drop-down menu on the Search tab and search for the parent/guardian.
BEHAVIOR MANAGEMENT
This year, the Hearing Resolution was updated to represent Hearings when the student was removed from school pending the Hearing (Student Removal) and when the student was allowed to remain in school pending the Hearing (Non-Removal).
If a student is receiving a Hearing with an intent to suspend or expel, the Hearing has to reflect either an emergency removal or non- removal.
The Intent to Suspend or Expel letter must match the Hearing resolution—with emergency removal or without in order for the letter to generate.
If a Behavior letter will not generate, see the tips below:
- Make sure the resolution matches the letter; e.g. A Bus Suspension letter will only generate if the resolution is Bus Ridership Suspension.
- When generating Behavior letters, the Effective Date is the Incident date.
- Unless you are authorized to do so, do not use any of the Resolution codes below the line ‘——DO NOT USE CODES BELOW——’.
- Verify that the address to is checked for mailing.
- Verify that the student’s guardian is in the Household.
- On the student’s Relationship tab (Census > People), verify that the applicable boxes are checked for Guardian, Mailing, etc.
- Click here for detailed information regarding Behavior letters.
SCHOOL SECRETARIES
- Student Withdrawals: If a student has been withdrawn from your school, and you later find out where the student is, it is very important to re-submit the withdrawal—especially if the student was withdrawn to a drop-out code (any code in the 70’s). Click here for detailed documentation on how to re-submit a completed withdrawal in CCSDAS. Don’t forget – use Google Chrome to access CCSDAS.
- Attendance Reports:
- Day Count: an excellent report for a list of students present on a specified day.
- Attendance Summary: can be generated by a specific student or the entire school. This report provides the total minutes a student is absent, including tardies and early leaves and converts it into equivalent days present and absent.
- Editing Demographic Information: School secretaries are no longer able to edit Demographic information for students. This refers to a student’s name, gender, dob, race and/or ethnicity, or place of birth. Any changes required are to be referred to Maritta Komula, with supporting documentation. Click here for detailed information.
- If a parent, guardian, or emergency contact needs a name or gender update, submit a help desk ticket with all applicable information.
- Home and personal phone numbers are still to be updated by the school secretary.
TEACHERS
ELEMENTARY PRINCIPALS
The Parent and Student Portals may be a new concept for your office, students, and parents. The portal is a great tool for the schools to use. Parents and students can view:
- Attendance
- Grades—nine week and interim
- Household information - Parents still have to notify the school if any household information (members, emergency contacts, etc.) is incorrect. However, it is intended that parents will be able to update their home telephone number through the portal in the future.
See above for detailed information.
SECONDARY PRINCIPALS:
Grade Book view: Other than clicking on the grade book icon on a student’s Schedule or Grades tab, there are additional options on how to view a teacher’s grade book. Administrators can access a teacher’s grade book as a guest. Click here for detailed information.