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Here is a brief overview for using the Infinite Campus Grade Book for CCS Teachers.  For helpful videos and documentation that is more in depth, please visit Campus Community.  Instructions on how to access Campus Community and other helpful tools can be found on the Campus Support page. 

Log in:

Go to www.ccsoh.us and select Staff then the Infinite Campus link.  Use the same username and password as your email.  Every time you change your login it will change for Infinite Campus as well.

  • Click on the App Switcher (looks like 9 little boxes) and select Campus Instruction. If there is not a Grade Book link on the left side of your screen you are in Campus Tools, and not Campus Instruction.  You can change this in settings so that you are automatically directed to Campus Instruction when you log in.  
  • You will also see an option here that says Campus Community; if you select this you have access to news, forums where you can search or post a specific question, and also the knowledge base, which includes videos, tutorials and virtual labs.

In the top right verify the current year and school. The log off button is also in the top right of the screen.


Set Preferences

Before proceeding, it is a good practice to create your account preferences.  This only has to be done once.  However, these options can be changed at any time throughout the school year. 


Creating Assignments

  1. Verify the Term, Section, and Task where you want the Assignment added.
  2. Click Add to add an assignment.
  3. Assignment Name: Enter the complete name for the assignment.
  4. Abbreviation: Up to 5 characters can be entered.  This will display in the grade book spreadsheet. 
  5. Section: Select the sections you wish to add the assignment to.  Select all Sections by clicking the box in the gray bar.
  6. Active and Portal are checked by default.  Uncheck Active to exclude the assignment in the calculations of the student’s score.  Uncheck Portal to prevent the assignment from displaying in the student and parent portal.
  7. Assigned: The Assigned date auto-populates the current date.  It can be changed to reflect when students receive the assignment.
  8. Due: The Due date also auto-populates the current date.  It can be changed to reflect when students need to turn in the assignment.  NOTE: If the Due date is in another Quarter, the Assignment will display in the Grade Book in that Quarter.
  9. GB Seq: This field determines the order the assignments appear in the Grade Book based on sorting preferences.  Up to 7 digits can be entered.
  10. Student Group: If Groups have been created, a group can be selected to give the assignment only to students in that group.
  11. Template: A Template can be selected to provide a structure for the Teacher Notes and Portal Description fields.
  12. Teacher Notes: Notes can be entered to guide the teacher in how to use this assignment.  These notes are not visible on the portal.
  13. Portal Description: Enter a Portal Description for students that displays on the Portal.
  14. Upload Files: Files can be uploaded that students can access on the Portal.  The maximum file size is 10MB.  Mark the checkbox to consent to the Terms and Conditions of uploading files in Infinite Campus. 
  15. Student Work Product: Select Enable Student Submission to allow students to submit assignments through the Portal.  Access student submissions through the expanded assignment view in the Grade Book.
  16. Align to Grade Book: Unchecking Align to Grade Book will prevent the assignment from displaying in the Grade Book.
  17. Grading Tasks: The Course Grading Tasks will display.
  18. Select the Grading Task that the assignment counts toward.  NEVER SELECT INTERIM.  The Categories aligned to the Grading Task will display.  Select the appropriate Category.
  19. Select if the assignment is to be scored by Points or Marks (if Assignment Marks have been created).
  20. Enter the Total Points possible.  The Multiplier determines how the assignment affects the students’ grades.  For example, a 50 point assignment with a Multiplier of 2 counts as a 100 point assignment.
  21. Always click Save.
  22. New Assignment: Another assignment can be created without having to close the window.
  23. Copy: Copy the Assignment just created.  Edit the Name, Assigned, and Due dates as needed.
  24. Score:  The assignment can be scored from this window without having to close.
  25. Click Close to close the Assignment Detail window.

You should be able to see the assignment you just created once you select close.  (If you do not see it make sure the drop down menus are showing Quarter and not interim.)

Grade Book Settings and Preferences

  1. Options:
    1. +Add – adds assignments
    2. Sort
    3. Filter
  2. Grade Book Setup:  Categories and Grade Calc Options are referred to above.
    1. Curriculum List: View a list of all assignments in the class selected in the Grade Book.
    2. Section Groups:  Section Groups allow a teacher to group similar sections together in a single grade book view. Groups make scoring assignments easier by combining matching assignments into shared columns in the grade book.  Selected groups apply to the grade book view only. However, all calculations and graphs (for Traditional Grading and Standards-Based) presented in the grade book view do cover all students in a section group
  3. Curriculum Copier:   Copy assignments created in one class to other classes.
  4. Other:
    1. Help:  More information about Box and Whisker diagrams, etc.
    2. Web Site Address: Communicate a web site for your course through the Portal.
  5. Preferences

 

Grading Assignments

  • Click the chevron symbol to the right of the assignment abbreviation or within the score grid to expand the detail information for that assignment.  **Click the blue Assignment Name link (or the blue Assignment Name link abbreviation when the assignment is collapsed) to open the assignment where modifications can be made.

  • Enter the score in the first column.
  • Comments can be entered regarding the student’s score on the assignment.
  • The assignment can be marked as follows:
    • T=Turned In (assignment will display as due in the portal unless marked as turned in);
    • M=Missing (counts as a 0 even if a score is entered);
      • There is a Missing Grades Report and Class Messenger if the M is utilized
    • L=Late; I=Incomplete;
    • Ch=Cheated (counts as 0 even if a score is entered;
    • X for Exempt (the assignment will not calculate into the student’s grade);
    • Dr=Dropped (the assignment will not calculate into the student’s grade).
  • Click Save

Note: You can also use the blue link at the top right corner to fill in comments and grades for multiple students at once.

Posting Grades 

To post grades from the grade book to an Interim or Quarter report card, follow the steps below:

  1. In Campus Instruction, click Grade Book on the Action Bar.
  2. Select the Term.
  3. Select the Section (Class).
  4. The Task must be Quarter.  Use the drop-down menu to select Quarter, if needed.
  5. In the In Progress section of the Grade Book, when the grading window is open, Post will display in orange above the Grade column.  Click Post.
  6. The Term will default to the Term displayed in the Grade Book.  Use the drop-down to select another Term, if needed.  For posting Quarter Grades select Quarter for posting Interim grades complete step 7.
  7. During the Interim grading window, use the drop-down to select Interim.
  8. Click OK.
  9. A Warning window will open ‘Grades will be posted upon save.’  Click OK.

For Quarter Grades, you will be directed back to the Grade Book main page.  Be sure to hit the Save Button which should now be red.  For Interim Grades please follow the instructions below. 

If your school posts letter grades on an Interim follow steps 10-11. If your school enters an ‘S’ or ‘U’ as an Interim grade please follow steps 12-14.

      10. The Task moved to the Interim period.  DO NOT CHANGE.

      11. Click Save. The letter grades are now posted to the student’s interim report card.

     

      12. The Task moved to the Interim period.  DO NOT CHANGE.

      13. In the Grade column, click on the drop-down arrow to view the grade options.  Select or S or U as appropriate.

      14. Click Save.

TIP:  Instead of using the drop-down to change each grade, click in the Grade cell with the letter grade and type the S or U.  Arrow down to the next cell and type S or U.  Repeat until all Interim grades are entered for the class.  Click Save.

Rosters

  • Shows each student with grade level, flags (These can include custody information, LEP information, and IEP information.), and medical alerts.
  • Can click on a student name and it takes you to an overview for that student.  While you are looking at a student you can click “to student information” in blue at the top of the student information, and it will take you to a much more detailed screen, including the student’s schedule, transcript, and test scores.
  • The Roster can be viewed by All (the default), Active, Incoming or Dropped.
  • Report Options: The Roster can be printed with or without student addresses.

To get back to Campus Instruction you need to select the box in the upper right corner and then select Campus Instruction. 

 

Seating Charts

  • Click new (Upper left side.)
  • Pick the course
  • Name the chart
  • Set the number of columns and rows you want, as well as if you want space between the seats.
  • You have the choice for it to autofill, but once you are on the seating chart you also have the ability to drag and drop students.  (It automatically will switch the two students with each other if you place a student on top of another student.)
  • Select Save
  • Click new again and go directly to another class if you want.
  • Once you have created seating charts you will be able to use them for attendance.

Student Groups

You would use this in order to assign some students within a course an assignment, without having to assign it to everyone, and then exempt the students who would not be doing the assignment.  (This becomes confusing to students to see assignments which they are not to complete.)  The most common uses of this include: IEP students with reduced assignments or extended time, students with extended absences, or students with transfer grades from a different teacher or period.

  • New
  • Name the group (This can be seen by students.)
  • Add students to the group.
  • Save

Reports (Grade Book)

  • Grade Book export: exports assignments to excel
  • Student Summary
    • Select one or multiple students per page.
    • Show assignment detail, and select the information you wish to see on the printed report.
    • You can select information regarding the grade summary and extra items selected.
    • You can sort by student name or id number
    • Select students and assignments
    • Generate report.
    • Section Summary: This is similar to a paper copy of your Grade Book.

Reports (Planner)

  • Blank Spreadsheet: This can be used to take attendance on paper, record assignments, for a substitute to record information on, etc.

Reports (Roster)

  • Blank Spreadsheet can be found here as well.
  • Portal Usage: Gives weekly login information for the student and parent portal for a one month time period.

Attendance Roster aka Register Report

This report is in Campus Tools.  Click the App Switcher > Campus Tools.

  • On the Index tab, click Attendance.
  • Click Reports.
  • Click Register. 
  • What Report Type would you like? Select Course Section Attendance Register.
  • Select other options as appropriate.
  • What options would you like to use for printing?  Select Include only Instructional Days and Use District Attendance Codes.
  • Generate Report.


  • Never log into Infinite Campus more than once IN THE SAME BROWSER!
  • If you cannot see all of your classes, or students in your class, try the following:
  1. Check the year at the top of the Infinite Campus page
  2. Check the school at the top of the Infinite Campus page
  3. Log out of Infinite Campus, then back in
  4. Try using a different internet browser
  5. If you are using a tablet or other mobile device, log into Infinite Campus using a computer
  6. Try clearing the browser cache:
    1. Click the Chrome Menu on the browser toolbar
    2. Select More Tools
    3. Select Clear browsing date
      1. A dialog box opens
      2. Click Clear browsing data
    4. Clear downloads:
      1. Click the Chrome Menu on the browser toolbar
      2. Click Downloads
      3. Click Clear All on the far right side of the screen
    5. Click on Planner in Campus Instruction
      1. Click on the course-section that is having the issue with loading the grade book
      2. Click on Assignment list
      3. Click ‘Validate Assignments’ at the bottom
  • If all students are not on your roster in Infinite Campus, or students display who are not in your class, notify your school scheduler as soon as possible.
  • Do not wait until the last day or two of the open grading window to enter grades. Allow time to resolve any issues that may occur.
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