Educational Records

Educational records are all around us. Each of us needs to do our part to keep this information secure and protect students' rights.

Remember:

Do not share notes and files that are not intended to be part of a student's educational records.
Follow board policies regarding all record requests.
When in doubt, err on the side of caution and do not release student educational information. Check with your supervisor before releasing any records and ask for guidance.

Never leave devices unattended

The physical security of your devices is just as important as their technical security.

If you need to leave your laptop, phone, or tablet for any length of time - lock it up so no one else can use it.
For desktop computers, shut-down the system when not in use - or lock your screen.

More privileges than they need

The reason you may want to give someone access to your account is so they can access some sort of data, but we must remember that in using our account, they will have access to everything else in our account, such as email, logins to other systems (if you store your passwords in a password manager either without a master password or with the same password), and they can act on your behalf.

It will be logged as you

It could be that the person you gave access to didn’t keep the details secure and someone else got hold of them, but the outcome will be the same, not an easy conversation.

Any actions that the person you have granted access to performs will be recorded as you, so if the person you gave access to decides to, for example, access inappropriate content, the system administrator will come looking for you.

Don't Share Usernames or Passwords

Don’t share your password with anyone. Not your co-workers, secretary, spouse, or even your dog. Your password should be for your eyes only.

They could access other accounts

Passwords are hard to remember, and most people cannot remember more that 2 or 3, and this leads to the biggest problem with passwords – using the same one across multiple systems. By sharing your passwords with other people, this could easy lead to multiple systems being compromised through your accounts.

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