ES - Modify an Existing Schedule

Department of Accountability & Other Support Services

Elementary Scheduling - Modify and Existing Schedule

Last Revision Date: August 30, 2019

Students may need to be changed to another teacher or have a different course added to their schedule. A user will either modify the entire current schedule or end date one course and replace it with another.

Modifying a course Start Date or End Date without following the proper instructions will result in the deletion of the student's attendance and grades. There are times where it may be necessary to use a date that is before the current date. If this cannot be avoided, notify the Building Administrator so that the attendance and grades can be reviewed and then print the current schedule, grades, and attendance prior to making any changes to the schedule.

When modifying or changing a course section you will first need to determine the start and end dates. The start date and end date of a course must NEVER be the same date. Certify will generate a violation if a section is found with the same start and end dates. The only time this is appropriate is when the student truly was in a course for one day. Then the start and end date would be the same to reflect what truly occurred.

For Newly Enrolled Students – The start date is the date of enrollment in your building. If a student has an enrollment date of 9/10/19, the start date for the schedule should be 9/10/19, even if the student does not show up to school on that day.
For Current Students - The start date is the date the student will begin in the new section. If the student is already scheduled into a course, but requires a change, the current course should be end dated and the start date for the new course should start the following day. The dates must be consecutive; they must not be the same date. For example, if a student has an end date in a course of 8/27/19, they should have a start date in another course during the same period on 8/28/19.

The end date is used to determine the date the student will STOP appearing on teacher rosters for grades and attendance. Entering an end date for a course section prior to the current day has the potential to delete previously recorded grades and attendance.

To end a schedule/class and start a new schedule/class follow the steps below. Remember to follow the guidelines explained above about entering a start date.

Using the Walk-In Scheduler, click the Search Panel.
Search for the new course or team in the drop down and hit Search.
Click on the new course (or the first course for the new team, in this example it is the math course)
Your screen will change. The new course is highlighted green while the previous course is highlighted yellow. Double click on the new (green) course.
A Schedule Update dialog box will appear. It will state that you are adding a new course that is overlapping the current course. Based on the effective date entered it will end date the previous course the day before the effective date. After verifying the dates for the modification are correct, hit Save.

Now the previous course is end dated, and the new course shows on the schedule with the new effective date. If you are changing an entire schedule, continue the steps listed above for each course on the student’s schedule.