For the purpose of data integrity and validation every school is to maintain two types of files for attendance data. Attendance documentation and filing MUST be maintained in the order outlined below.

Daily Attendance Files

Your Student Data Specialist has provided labels for the attendance files. The labels are for each school day of the 2017-2018 school year. These files will contain the following documents:

Student Late Arrival Log for the day
Student Release Log for the day
Route Lists of Late Buses for the day
Field trip Attendance (if applicable)
Paper Rosters that are entered for the day.
All Attendance Reports for the day (Daily Caller Report and Summary Report)

INSERT LINK FOR DAILY FOLDER LABELS

Individual Student Attendance Files

This set of files will contain attendance information for individual students.

Student attendance notes must be filed in individual student files, labeled Last Name, First Name, sorted alphabetically
Excuse Notes (Any documentation used to change an absence from Unexcused whether from a parent, medical professional or agency)
Complete Request For Principal Approval of an Excused Absence Forms
Any documentation used to explain change or correction to attendance for the individual student.
Printed copies of emails that document attendance corrections.
Instructions for creating labels can be found here => Attendance Files - Student Labels

Sibling Absence Notes

If you receive an absence note with multiple students on the note (siblings), make sure to make a copy of the note and file the note in each student's respective attendance file.