Attendance Procedures for ACT Testing Day

On Tuesday, February 26, 2019, students in Cohort 2020 will be taking the ACT Test. Only students in cohort 2020 are expected to report to the building for testing from 7:30 a.m. until 11:30 a.m. All other students are expected to report to the building at 11:30 a.m. (The district will be having a second bus run.) Any additional students reporting for any other test or reason, must be kept track of and reported to the office, in writing.

Please follow the steps below in order to record attendance on this day:

Teacher Responsibilities

Students taking the ACT

Each teacher proctoring the test must have a paper roster for students that are going to be testing in their class.
Attendance must be taken on all cohort 2020 students that are required to take the test.
Use the Cohort 2020 report to create your rosters.
Teachers must mark students ABSENT or PRESENT on these rosters.

Students taking WorkKeys or Other Assessments

Each teacher proctoring the test must have a paper roster for students that are going to be testing in their class.
Teachers must mark students ABSENT or PRESENT on these rosters.

PM Attendance:

Take attendance for the designated attendance period ONLY in Infinite Campus.
This period will be determined by the Building Administrator.
If a 2020 Cohort student comes to your class and is already marked absent, notify the attendance secretary or send the student to the office so that they can be marked present.

Building Administrator Responsibilities

Students taking the ACT, WorkKeys or Other Assessments:

Ensure all paper rosters are collected and scanned
- Make sure that these rosters are emailed to the Student Data Compliance Specialist email sds@columbus.k12.oh.us and Kathleen Lewis klewis8197@columbus.k12.oh.us at Fort Hayes Career Center, so that any students testing at their home school can be Class Excused from the Career Center in the morning.

PM Attendance

To record attendance on the students reporting at 11:30 a.m., choose a designated attendance period for the day (naturally occurring after 11:30, no lunch periods, all students are expected to be in class).
- It is recommended to use the ﬁrst full attendance period after lunch.
- Notify your Student Data Compliance Specialist what period that will be, no later than Monday, February 25, 2019, by the end of the day.
- Teachers will enter attendance for ONLY the designated period directly into Inﬁnite Campus. This will capture any students that are in the building and will be used to record the afternoon attendance.

Attendance Secretary Responsibilitites

Scan all paper rosters, file in Daily Attendance Folder, and email them to the Student Data Compliance Specialist email sds@columbus.k12.oh.us and Kathleen Lewis klewis8197@columbus.k12.oh.us at Fort Hayes Career Center, so that any students testing at their home school can be Class Excused from the Career Center in the morning.
Verify all attendance has been entered by the teacher during the designated attendance period.
Enter any rosters for Substitute Teachers submitted for the designated attendance period.
Enter all Tardies and Early Leaves
Print the Daily Attendance Summary and file it in the day's attendance file
- Email the Student Data Compliance Specialist, notifying them that the attendance has been entered, and the Attendance Summary has been filed.

Students arriving late or leaving early:

Tardy students must sign in on the Late Arrival Log as they arrive to school,
- Only students arriving after 11:30 a.m. are considered tardy on this day. Tardies need to be entered using Batch Mode. The start time for the tardies will be 11:30 a.m., since the AM periods are non instructional on this day.
Students leaving the building before the dismissal time must be signed out on the Early Release Log.
- Use the Batch Mode in the Attendance Wizard in Infinite Campus to check out these students
- Tardies and Early Leaves must be entered as the students come in throughout the day and must be completed BEFORE the attendance during the designated period has been entered and rolled for the day.

For Student Data Compliance Specialists ONLY

Search for any students marked absent Unexcused code during the designated attendance period, and roll them to Unexcused, using the "Batch" mode in Infinite Campus
- Students will be marked Absent Unexcused from 11:30 a.m. - 2:30 p.m.
- The Overwrite Existing Attendance box must be unchecked, so that any Tardies, Early Leaves or Discipline Related Attendance enter the previous day is not overwritten.

For clarification, or if you have any questions, please contact your assigned Student Data Compliance Specialist. Alternatively, please feel free to contact Greg Wisniewski, Director of Information Management via email at gwisniewski@columbus.k12.oh.us, or call (614) 365-2014.