Secretaries Role in the Attendance Process

Secretaries are responsible for a large portion of the data input for student attendance. In the following order, a secretary will:

Step 1: Confirm that attendance has been entered by all teachers daily through the Classroom Monitor.

• Check each period for Secondary buildings.

• Check at 9:30 a.m. for Elementary buildings.

Step 2: Enter attendance rosters into the Classroom Monitor. Attendance is manually entered for:

• Daily substitute teachers.

• Teachers without access to a computer.

• All teachers when the student information system cannot be accessed.

• File all paper rosters that are entered into the Daily Attendance folder for that day.

Step 3: Enter late arrivals using the Attendance Wizard. 

Step 4: Generate the Caller Report

After all attendance has been entered by the teachers and all late arrivals have been processed. 

• Make phone calls to the homes of students who are absent for the day.

• File the Caller Report in the physical Daily Attendance Folder.

Step 5: Enter and upload any attendance notes.

Step 6: Enter the early leaves using the Attendance Wizard.

Step 7: File or upload all attendance documents.