Creating an English Learner Monitoring Form
- Jason Vance
To create an ELM Form, staff will utilize a Fillable Document Form (FDF) that is embedded directly into Infinite Campus.
The form is already connected to individual students, so some fields will be automatically populated.
The form can be edited throughout the year, so the information is always up to date without the need to fill out & upload a new form.
NOTE: Even if a student changes schools, the new staff can still see the original form and update it as they monitor the student's progress for the rest of the year.
TIP for Teachers: Many teachers choose to default their login screen to the Campus Instruction module. In order to add a flag to a student, you must be in the Campus Tools module.
Instructions for switching between these modules can be found here.
Create a new ELM Form
Path: Index > Student Information > General > Forms > New
Browse to the path above
If you have not already selected a student, you may be prompted to search for a student at this point.
Once you have selected the student, click the Forms tab and choose
Scroll down until you get to the English Learners module, or start typing the name of the module in the search box as shown
Click on ESL Monitoring Form 22-23 to open the form
Complete the form by typing in the blue boxes.
If any pre-populated information is incorrect, you can overwrite by deleting the data and adding a new value.
Required fields are noted in red. The form will not save unless these fields are filled out.
Filling out the form
When initially filling out the form, there are several fields that do not fill in automatically, these will need to be entered manually.
Enter the date the student enrolled in US schools
Enter the LEP Exit date
Select the current LEP status from the list (flag)
For the past three assessments, enter scores for each of the four domains from the Assessment tab
Enter Math and Reading scores for beginning, middle and end of year from the Assessment tab
The semester GPA can be found on the Credit Summary tab. NOTE: This value only changes once grades at semester and end of year are posted to the transcript. Ask your administrator when all grades are posted before entering this value.
Choose the appropriate IEP Code from the list if the student has an IEP. If not, leave the default option as shown
If the student has been in US Schools for over 5 years, click Yes
If the student is in any honors or advanced courses, click Yes
Enter the number of years since the student has exited the LEP program. If still in the program, choose Not Yet Exited
Enter Monitoring Period Data
There are two monitoring periods on the form. The first is October - December, the second is February - April. The fields in these sections are identical.
11. Indicate if the student has been referred for MTSS or IAT
12. List monitoring team members. Be sure to include their name and position, as well as the subject area if a teacher.
For example: John Smith - Principal; Suzy Jones - Counselor; Jennifer Johnson - teacher (Math)
13. Select the appropriate benchmark for each subject
14. If there is another subject to monitor, enter it here and select the benchmark
15. Check all action steps that apply
16. If there is an action step not listed, enter it here
17. Add details pertaining to any/all of the checked boxes for the success of the student based on concerns noted
The steps above should be repeated for the second monitoring period
Scheduling Recommendations for Next Year
This section should be filled out towards the end of the school year
18. Select the placement option (ESL, Gen. Ed, SPED, Other) for each subject.
19. Add any scheduling notes based on the placement. If the placement is Other, specify with a comment.
20. If there is another subject you are monitoring other than those listed, type it in here.
When you are ready to save your changes, click on Save & Stay button, then click on the Lock button to allow the form to be removed from “Draft” status and be seen in the portal.
Sample Form & Resources
See the sample ELM form for best practices on filling out each of the fields
Additional Resources
U.S. Department of Education's English Learner Toolkit Chapter 8 for Monitoring English Learners
https://www2.ed.gov/about/offices/list/oela/english-learner-toolkit/chap8.pdf
Editing an existing RIMP
Path: Index > Student Information > General > Forms
Browse to the path above
If you have not already selected a student, you may be prompted to search for a student at this point.
Once you have selected the student, click the Forms tab and choose the form you wish to edit
If the form is locked, click the Unlock button at the bottom to open edit mode
Unlock button is missing
The Unlock button is hidden when a locked form has a Start Date scheduled in the future. | 
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Start Date is an optional feature. Entering a Start date prevents the form from being visible on the portal until the date and time entered has passed. You must first remove the Start Date to unlock and edit a form with a future start date. The unlock button will appear once the start date is removed and saved. |  |
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Once you have finished making updates, click on Save & Stay button, then click on the Lock button to allow the form to be removed from “Draft” status and be seen in the portal.
Department of Accountability & Other Support Services
Division of Information Management