Creating an English Learner Monitoring Form

Owned by Jason Vance
Last updated: Jan 31, 2023
5 min read
1 Create a new ELM Form | 2 Sample Form & Resources | 3 Editing an existing RIMP | 3.1 Unlock button is missing

To create an ELM Form, staff will utilize a Fillable Document Form (FDF) that is embedded directly into Infinite Campus.

  • The form is already connected to individual students, so some fields will be automatically populated.

  • The form can be edited throughout the year, so the information is always up to date without the need to fill out & upload a new form.

    • NOTE: Even if a student changes schools, the new staff can still see the original form and update it as they monitor the student's progress for the rest of the year.

TIP for Teachers: Many teachers choose to default their login screen to the Campus Instruction module. In order to add a flag to a student, you must be in the Campus Tools module.

Instructions for switching between these modules can be found here.

Create a new ELM Form

Path: Index > Student Information > General > Forms > New 

  • Browse to the path above

  • If you have not already selected a student, you may be prompted to search for a student at this point.

  • Once you have selected the student, click the Forms tab and choose

  • Scroll down until you get to the English Learners module, or start typing the name of the module in the search box as shown

  • Click on ESL Monitoring Form 22-23 to open the form

 

  • Complete the form by typing in the blue boxes.

If any pre-populated information is incorrect, you can overwrite by deleting the data and adding a new value.

 

 

 

 

 

 

The steps above should be repeated for the second monitoring period

 

 

  • When you are ready to save your changes, click on Save & Stay button, then click on the Lock button to allow the form to be removed from “Draft” status and be seen in the portal.

 

Sample Form & Resources

  • See the sample ELM form for best practices on filling out each of the fields

 

  • Additional Resources

U.S. Department of Education's English Learner Toolkit Chapter 8 for Monitoring English Learners

https://www2.ed.gov/about/offices/list/oela/english-learner-toolkit/chap8.pdf

 

           

Editing an existing RIMP

Path: Index > Student Information > General > Forms  

  • Browse to the path above

  • If you have not already selected a student, you may be prompted to search for a student at this point.

  • Once you have selected the student, click the Forms tab and choose the form you wish to edit

  • If the form is locked, click the Unlock button at the bottom to open edit mode

The Unlock button is hidden when a locked form has a Start Date scheduled in the future.

 

Start Date is an optional feature. Entering a Start date prevents the form from being visible on the portal until the date and time entered has passed.

You must first remove the Start Date to unlock and edit a form with a future start date. The unlock button will appear once the start date is removed and saved.

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  • Once you have finished making updates, click on Save & Stay button, then click on the Lock button to allow the form to be removed from “Draft” status and be seen in the portal.

 



Department of Accountability & Other Support Services
Division of Information Management