Late Bus Coding 2023-2024 School Year

1. Generally speaking, verify with transportation that the bus did not stop to pick up the student by calling transportation at 614-365-5074. Be sure to document in the PLP Contact Log the name and the time that you spoke with the representative.

a. If it is the District’s error, the absence may be coded as “Late Bus” (Excused code)

b. If the student missed the bus and it is not the District’s mistake, code the absence as “Unexcused.”

2. If a bus arrives at the school late, use the bus route sheet located in Tyler Versatrans for checking students in as a late arrival, using the Late Bus (LB) code. Enter into the comments field “CCS Trans Issue;” along with the route number and time. Tardy slips shall be completed for the impacted students and provided to them to take to class.

3. Per the District’s FAQs regarding Columbus City Schools Weather and School Cancellations Processes:

Since parents and guardians are the legal representative for their child, it is their right to decide what is best for their child with respect to safety concerns. The option to keep a child home from school when the parent considers the weather conditions to be excessively dangerous is always at the parents’ discretion, and the school understands and respects the decision. However, if school is in session, the parent should notify the school that their child will be remaining at home on a “Parent Authorized Absence (PAA),” however the student will be counted as absent for the day.

Therefore, on days of inclement weather when school is NOT canceled, please use the following guidelines:

a. The student may be coded “Parent Authorized Absence (PAA)” if the parent/guardian provides a notification pursuant to Board Policy 5131.3 that the student was absent due to weather conditions.

b. If a bus arrives at school late, please follow the procedure indicated in Item #2.