Behavior Letters - Manual Creation

In the event that you need to create a behavior letter manually (i.e. no internet access, Infinite Campus is not available, etc.) you can copy/paste the content of the letter you need below into Word with district letterhead and use as a temporary solution.

To copy any letter’s content, click on the link for that letter (directly below), then hover your mouse in the upper right corner of the gray panel until the “Copy” button appears. Click this button to copy the text to your clipboard.

How to Copy text

Make sure to replace text in <> brackets with actual data as indicated, i.e. <student first name> should be replaced with the student’s first name.

 


Bus Suspension Letter

Copy Letter Text

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 Date: <customBehaviorResolution.Current Date> To The Parents of <student.firstName student.lastName> <mailingAddress.addressLine1> <mailingAddress.addressLine2> Dear Parent(s)/Guardian(s): This letter will serve as official notice that <student.firstName student.lastName> (<student.studentNumber>) has been suspended from riding the school bus for <behaviorDetail.resolutionLengthSchoolDays> school day(s) starting <behaviorDetail.resolutionStartDate> because of <behaviorDetail.eventName> - <behaviorDetail.details>. During the period of this bus suspension, <student.firstName> is required to attend school but may not ride the bus. <student.firstName> may resume riding the bus on <customBehaviorResolution.returnDate> Sincerely, <sch.principalName> <sch.principalTitle>

Drug or Alcohol Suspension Letter (used by MS HS)

Copy Letter Text

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 Date: <customBehaviorResolution.Current Date> To the Parents of <student.firstName student.lastName> <mailingAddress.addressLine1> <mailingAddress.addressLine2> Dear Parent(s)/Guardian(s): This letter will serve as official notice that <student.firstName> has been suspended from <sch.name> because of <behaviorDetail.eventName> - <behaviorDetail.details> - for <behaviorDetail.resolutionLengthSchoolDays> school days. However, there may be a reduction of the suspension to three (3) days if <student.firstName> applies for evaluation/treatment of possible alcohol and/or drug use/abuse in accordance with the Columbus Board of Education policy on the use of drugs and alcohol. During the period of this suspension <student.firstName> shall not be on any property or in any building of the Columbus City School District and shall not attend any activity of the District. <student.firstName> should return to school on <customBehaviorResolution.returnDate> (or sooner if proof of evaluation/treatment is brought to me). Sincerely, <sch.principalName> Principal

Intent to Expel - Non Removal

Copy Letter Text

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 Date: <current date> To The Parent(s)/Guardian(s) of <student first name> <student last name> <student mailing address> Re: <student ID> <school name> Dear Parent(s)/Guardian(s): By direction of the Superintendent, you are hereby notified that it is intended that <student name> may be expelled as a result of an incident which is detailed in the Discipline Summary below. <Discipline Summary - copy/paste from Infinite Campus> A hearing will be held at <hearing time> on <hearing date> virtually via Zoom. This hearing will be conducted by a district representative on behalf of the Superintendent.  Evidence concerning the incident will be presented and <student first name>, <student first name>'s parent(s)/guardian(s), or a representative of your choice may challenge the reasons for this intended expulsion or otherwise explain <student first name>'s actions. Sincerely,   <principal name>, Principal, <school name. On behalf of Talisa L. Dixon, Ed.D. Superintendent

Intent to Expel - Removal

Copy Letter Text

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 Date: <Current Date> To The Parent(s)/Guardian(s) of <student.firstName> <student.lastName> <mailingAddress.addressLine1> <mailingAddress.addressLine2> Re: <student.studentNumber> <school.name> Dear Parent(s)/Guardian(s): By direction of the Superintendent, you are hereby notified that it is intended that <student.firstName> <student.lastName> may be expelled as a result of an incident which is detailed in the Discipline Summary below. <Discipline Summary> A hearing will be held at <hearingTime> on <hearingDate> virtually via Zoom. This hearing will be conducted by a district representative on behalf of the Superintendent. Evidence concerning the incident will be presented and <student.firstName>, <student.firstName>'s parent(s)/guardian(s), or a representative of your choice may challenge the reasons for this intended expulsion or otherwise explain <student.firstName>'s actions. As you are aware, it was necessary to remove <student.firstName> from the school premises as of the date referenced above in the Detailed Discipline Summary. This is deemed necessary because of his/her action which poses a continuing threat to persons or property OR an ongoing threat to disrupting the educational process. For the remainder of the school day, <student.firstName> shall not be on any property or in any building of the Columbus City School District and shall not attend any activity of the District. Sincerely, <sch.principalName>, Principal, <school.name> On behalf of Talisa L. Dixon, Ed.D. Superintendent

Intent to Suspend-Non-Removal

Copy Letter Text

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 Date: <Current Date> To The Parent(s)/Guardian(s) of <student.firstName> <student.lastName> <mailingAddress.addressLine1> <mailingAddress.addressLine2> Dear Parent(s)/Guardian(s): You are hereby notified that it is intended that <student.firstName> <student.lastName> (Student # <student.studentNumber>) may be suspended from school because of <behaviorDetail.eventName> - <behaviorDetail.details> - which occurred on <incident Date>. A hearing will be held at <hearingTime> on <hearingDate> to give you and <student.firstName> the opportunity to discuss the circumstances concerning the incident. You and <student.firstName> will have an opportunity to present <student.firstName>'s version of this incident. Sincerely, <sch.principalName> <sch.principalTitle>

Intent to Suspend-Removal

Copy Letter Text

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 Date: <Current Date> To The Parent(s)/Guardian(s) of <student.firstName> <student.lastName> <mailingAddress.addressLine1> <mailingAddress.addressLine2> Dear Parent(s)/Guardian(s): You are hereby notified that it is intended that <student.firstName> <student.lastName> (Student # <student.studentNumber>) may be suspended from school because of <behaviorDetail.eventName> - <behaviorDetail.details> - which occurred on <incident Date>. A hearing will be held in my office at <hearingTime> on <hearingDate> to give you and <student.firstName> the opportunity to discuss the circumstances concerning the incident. You and <student.firstName> will have an opportunity to present <student.firstName>'s version of this incident. As you are aware, it is necessary to remove <student.firstName> from the school premises as of <resolution StartDate>. This is deemed necessary because of his/her action which poses a continuing threat to persons or property OR an ongoing threat to disrupting the educational process. During the period of emergency removal, <student.firstName> shall not be on any property or in any building of the Columbus City School District and shall not attend any activity of the District. Sincerely, <sch.principalName> <sch.principalTitle>

Intent to Remove 504 Plan Over 10 Days-Sp ED.

Copy Letter Text

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 Date: <customBehaviorResolution.Current Date> To The Parent(s)/Guardian(s) of <student.firstName> <student.lastName> <mailingAddress.addressLine1> <mailingAddress.addressLine2> Dear Parent(s)/Guardian(s): By direction of the Superintendent, you are hereby notified that the district will consider removing <student.firstName> <student.lastName> (Student # <student.studentNumber>) from school in excess of ten days for an alleged violation of the Guide to Student Success. It is alleged that your child committed the offense of <behaviorDetail.eventName> at <sch.name> on <behaviorDetail.incidentDate>. A discipline hearing is scheduled for <customBehaviorResolution.hearingDate> at <customBehaviorResolution.hearingTime> at 430 Cleveland Ave. Columbus, OH 43215. Prior to that discipline hearing, you and other members of the 504 team, will conduct a manifestation determination review. Following that review, a hearing may be conducted by a district representative on behalf of the Superintendent. Evidence concerning the incident will be presented at the hearing and you may challenge the reasons for the possible removal or otherwise explain <student.firstName>'s actions. Please be advised that a change in educational placement, as determined by the 504 team, may occur for <student.firstName> <student.lastName>. Sincerely, <sch.principalName> Principal Encl: Parent Invitation Procedural Safeguards

Intent to Remove Sp. ED Over 10 Days

Copy Letter Text

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 Date: <customBehaviorResolution.Current Date> To The Parent(s)/Guardian(s) of <student.firstName student.lastName> <mailingAddress.addressLine1> <mailingAddress.addressLine2> Dear Parent(s)/Guardian(s): By direction of the Superintendent, you are hereby notified that the district will consider removing <student.firstName student.lastName> (Student # <student.studentNumber>) from school in excess of ten days for an alleged violation of the Guide to Student Success. It is alleged that your child committed the offense of <behaviorDetail.eventName> at <sch.name> on <behaviorDetail.incidentDate>. A discipline hearing is scheduled for <customBehaviorResolution.hearingDate> at <customBehaviorResolution.hearingTime> at 430 Cleveland Ave. Columbus, OH 43215. Prior to that discipline hearing, you and other members of the IEP team, will conduct a manifestation determination review. Following that review, a hearing may be conducted by a district representative on behalf of the Superintendent. Evidence concerning the incident will be presented at the hearing and you may challenge the reasons for the possible removal or otherwise explain <student.firstName>'s actions. Please be advised that a change in educational placement, as determined by the IEP team, may occur for <student.firstName student.lastName>. If your child is removed from school, the district is required to provide educational services to your child after the initial ten days of suspension. Sincerely, <sch.principalName> Principal Encl: Parent Invitation Procedural Safeguards

Intent to Suspend Bus (No EMG Removal)

Copy Letter Text

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 Date: <customBehaviorResolution.Current Date> To The Parent(s)/Guardian(s) of <student.firstName student.lastName> <mailingAddress.addressLine1> <mailingAddress.addressLine2> Dear Parent(s)/Guardian(s): You are hereby notified that it is intended that <student.firstName student.lastName> (Student # <student.studentNumber>) may be suspended from the bus because of <behaviorDetail.eventName> - <behaviorDetail.details> - which occurred on <behaviorDetail.incidentDate>. A hearing will be held in my office on <customBehaviorResolution.hearingDate> at <customBehaviorResolution.hearingTime> to give you and your child the opportunity to discuss the circumstances concerning the incident. You and <student.firstName> will have an opportunity to present <student.firstName's version of this incident. Sincerely, <sch.principalName> Principal

Intent to Suspend Bus with EMG Removal.

Copy Letter Text

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 Date: <customBehaviorResolution.Current Date> To The Parent(s)/Guardian(s) of <student.firstName student.lastName> <mailingAddress.addressLine1> <mailingAddress.addressLine2> Dear Parent(s)/Guardian(s): You are hereby notified that it is intended that <student.firstName student.lastName> (Student # <student.studentNumber>) may be suspended from the bus because of <behaviorDetail.eventName> - <behaviorDetail.details> - which occurred on <behaviorDetail.incidentDate>. A hearing will be held in my office on <customBehaviorResolution.hearingDate> at <customBehaviorResolution.hearingTime>. We will have an opportunity to discuss the circumstances concerning the incident. You and <student.firstName> will have an opportunity to present <student.firstName>'s version of this incident. As you are aware, it was necessary to remove <student.firstName> from the bus on <behaviorDetail.incidentDate>. This was deemed necessary because of - <behaviorDetail.details> - which posed a continuing threat to persons or property OR an ongoing threat to disrupting the educational process. <student.firstName> should not ride the bus prior to the hearing. Sincerely, <sch.principalName> Principal

No Action Taken-ref to school

Copy Letter Text

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 Date: <customBehaviorResolution.CurrentDate> To the Parent/Guardian of <student.firstName student.lastName> <address.addressLine1> <address.addressLine2> Dear Parent/Guardian: Your child was recently referred to the Columbus City Schools Hearing Office regarding a discipline matter. As a result of this, there was no action taken regarding the discipline matter. Your student is to return back to school on their original return date after their full suspension is served. Sincerely, Hearing Officer On behalf of the Superintendent Hearing Officers - Mr. William Doermann, Mrs. Yvonne Jones, Dr. Robert Murphy Felisha Lyons, Hearing Office Supervisor Cc: <sch.principalName>, Principal, <sch.name>

No Trespass Letter.

Copy Letter Text

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 Date: <customBehaviorResolution.Current Date> To The Parents of <student.firstName student.lastName> <mailingAddress.addressLine1> <mailingAddress.addressLine2> Dear Parent(s)/Guardian(s): This shall serve as notice that effective immediately, your child will not be permitted to enter upon Columbus City School property or buildings (with the exception of the school where your child is enrolled) or attend any extracurricular activities at any time. This notice is sent due to an incident that occurred at ______________________________________ on <behaviorDetail.incidentDate> in which - <behaviorDetail.details>. As a result, your child is restricted from entering Columbus City School District property or buildings or attending extracurricular activities connected to _________________ until <customBehaviorResolution.returnDate>. Violation of this directive could result in charges of criminal trespass being filed pursuant to Section 2311.21 Columbus City Code. A copy of this section is enclosed for your information. Should a legitimate need arise for your child to meet any school personnel, entry to the property or buildings can be authorized only by prearranging an appointment by letter or telephone with the administrator in charge of the facility your child needs to visit. Please be reminded that your child is expected to attend school and to be present during the regular school day. However your child will be expected to leave school property immediately after the school day, absent special permission form the principal or classroom teacher. Sincerely, Safety and Security Services Columbus Public Schools cc: Columbus Police Department <sch.principalName> <student.firstName student.lastName>

Out of School Suspension

Copy Letter Text

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 Date: <customBehaviorResolution.Current Date> To The Parent(s)/Guardian(s) of <student.firstName student.lastName> <mailingAddress.addressLine1> <mailingAddress.addressLine2> Dear Parent(s)/Guardian(s): You are hereby notified that <student.firstName student.lastName> (Student # <student.studentNumber>) has been suspended from school for <behaviorDetail.resolutionLengthSchoolDays> school days, beginning on <behaviorDetail.resolutionStartDate> because of <behaviorDetail.eventName> - <behaviorDetail.details>. Ohio Revised Code Section 3313.66 grants you and your child the right to appeal this action. You can file a request for an appeal by calling the Hearing Office, (614)365-5640, within five (5) calendar days. You and your child may be represented in any appeal proceedings. The appeal will be recorded. You are also requested to bring a brief written explanation as to why you are appealing the suspension. During the period of this suspension, <student.firstName> shall not be on any property or in any building of the Columbus City School District and shall not attend any activity of the District. <student.firstName> should return to school on <customBehaviorResolution.returnDate>. Sincerely, <sch.principalName> <sch.principalTitle>

PEAK Letter

Copy Letter Text

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 Date: <customBehaviorResolution.Current Date> To The Parents of <student.firstName student.lastName> <mailingAddress.addressLine1> <mailingAddress.addressLine2> Dear Parent(s)/Guardian(s): This letter will serve as official notice that <student.firstName student.lastName> (<student.studentNumber>) has been assigned to the PEAK (Positive Efforts for Adjustment and Knowledge) Center for in-school suspension at <sch.name> because of <behaviorDetail.eventName> - <behaviorDetail.details>. The assignment is for <behaviorDetail.resolutionName> <behaviorDetail.resolutionLengthSchoolDays> school day(s), beginning <behaviorDetail.resolutionStartDate>. During the period of this assignment <student.firstName> will not be permitted to participate in any extra-curricular activities until the next school day following the completion of the PEAK assignment. Should your son/daughter be absent from school on the above school date(s), he/she will report to the PEAK Center upon returning to school to complete the assignment. <student.firstName> will return to regular classes after the day(s) has/have been completed provided the rules specified in the PEAK Student Behavior Contract* are fulfilled. I have read and agree to abide by the rules of the PEAK Center and follow directions of PEAK Staff as provided in the PEAK Behavior Contract. _____________________________ ______________________ Student Signature Parent/Guardian Signature *SPECIAL NOTE: The Behavior Contract is included with this notification. This letter should be signed and returned. Failure to return signed letter will not preclude student's assignment to the PEAK Center. Sincerely, _______________________________ Administrator <sch.principalName>, Principal

Detention Letters

P.A.S.S. Ltr Det. (Thurs. w/times)

Copy Letter Text

1 2 3 4 5 6 7 8 9 10 11 12 This letter is to inform you that your son/daughter has been assigned to Program for After School Success (P.A.S.S.) on <behaviorDetail.resolutionStartDate> for <behaviorDetail.eventName>. Students shall attend P.A.S.S. from 2:30 p.m. - 4:30 p.m. Students that do not report by 2:40 p.m. will be marked absent. Students are responsible for their own transportation home. While in P.A.S.S., students are required to do school related work. They are responsible for bringing their own materials to study as well as the necessary school supplies. In order to provide a positive academic atmosphere, students are not allowed to talk, sleep, eat or have electronic devices. Students failing to comply with P.A.S.S. procedures may be asked to leave and parents will be called to pick up the student. Students not reporting to P.A.S.S., or not fulfilling the requirements of P.A.S.S., will be subject to a one day removal (commencing the following day - Friday). Those who do not attend their scheduled P.A.S.S. are automatically scheduled for a removal hearing the following day Friday morning at 8:00 a.m. with their Administrator and Parent/Guardian. Please call the school if you have any concerns or questions. Sincerely, Administrator

P.A.S.S. Ltr Det. (Tues. w/times)

Copy Letter Text

1 2 3 4 5 6 7 8 9 10 11 This letter is to inform you that your son/daughter has been assigned to Program for After School Success (P.A.S.S.) on <behaviorDetail.resolutionStartDate> for <behaviorDetail.eventName>. Students shall attend P.A.S.S. from 2:30 p.m. - 4:30 p.m. Students that do not report by 2:40 p.m. will be marked absent. Students are responsible for their own transportation home. While in P.A.S.S., students are required to do school related work. They are responsible for bringing their own materials to study as well as the necessary school supplies. In order to provide a positive academic atmosphere, students are not allowed to talk, sleep, eat or have electronic devices. Students failing to comply with P.A.S.S. procedures may be asked to leave and parents will be called to pick up the student. Students not reporting to P.A.S.S., or not fulfilling the requirements of P.A.S.S., will be subject to a one day removal (commencing the following day - Wednesday). Those who do not attend their scheduled P.A.S.S. are automatically scheduled for a removal hearing the following day Wednesday morning at 8:00 a.m. with their Administrator and Parent/Guardian. Please call the school if you have any concerns or questions. Sincerely, Administrator

Thurs Ltr Det. (w-ck in & ck out time)

Copy Letter Text

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 This letter is to inform you that your son/daughter has been assigned Thursday School on <behaviorDetail.resolutionStartDate> for <behaviorDetail.eventName>. Students shall attend Thursday School from ______ p.m. - _____ p.m. Students that do not report by _____ p.m. will be marked absent. Students are responsible for their own transportation home. While in Thursday School, students are required to do school related work. They are responsible for bringing their own materials to study as well as the necessary school supplies. In order to provide a positive academic atmosphere, students are not allowed to talk, sleep, eat or have electronic devices. Students failing to comply with Thursday School procedures may be asked to leave and parents will be called to pick up the student. Students not reporting to Thursday School, or not fulfilling the requirements of Thursday School, will be subject to a one day removal (commencing the following day - Friday). Those who do not attend their scheduled Thursday School detention are automatically scheduled for a removal hearing the following day with their Administrator and Parent/Guardian. Please call the school if you have any concerns or questions. Sincerely, Administrator

Wed Ltr Det. (Fri. w-o times)

Copy Letter Text

1 2 3 4 5 6 7 8 9 10 11 12 13 14 This letter is to inform you that your son/daughter has been assigned Wednesday School on <behaviorDetail.resolutionStartDate> for <behaviorDetail.eventName>. Students shall attend Wednesday School from ______ p.m. - _____ p.m. Students that do not report by _____ p.m. will be marked absent. Students are responsible for their own transportation home. While in Wednesday School, students are required to do school related work. They are responsible for bringing their own materials to study as well as the necessary school supplies. In order to provide a positive academic atmosphere, students are not allowed to talk, sleep, eat or have electronic devices. Students failing to comply with Wednesday School procedures may be asked to leave and parents will be called to pick up the student. Students not reporting to Wednesday School, or not fulfilling the requirements of Wednesday School, will be subject to a one day removal (commencing the following day - Friday). Those who do not attend their scheduled Wednesday School detention are automatically scheduled for a removal hearing the following day with their Administrator and Parent/Guardian.. Please call the school if you have any concerns or questions. Sincerely, Administrator

Wed Ltr Det. (w-ck in & ck out times)

Copy Letter Text

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 Date: <customBehaviorResolution.CurrentDate> To The Parent(s)/Guardian(s) of <student.firstName student.lastName> <mailingAddress.addressLine1> <mailingAddress.addressLine2> Dear Parent(s)/Guardian(s): This letter is to inform you that your son/daughter has been assigned Wednesday School on <behaviorDetail.resolutionStartDate> for <behaviorDetail.eventName>. Students shall attend Wednesday School from <behaviorDetention.checkInTime> until <behaviorDetention.checkOutTime>. Students that do not report by 15 minutes after the start time will be marked absent. Students are responsible for their own transportation home. While in Wednesday School, students are required to do school related work. They are responsible for bringing their own materials to study as well as the necessary school supplies. In order to provide a positive academic atmosphere, students are not allowed to talk, sleep, eat or have electronic devices. Students failing to comply with Wednesday School procedures may be asked to leave and parents will be called to pick up the student. Students not reporting to Wednesday School, or not fulfilling the requirements of Wednesday School, will be subject to a one day removal (commencing the following day - Thursday). Those who do not attend their scheduled Wednesday School detention are automatically scheduled for a removal hearing the following day Thursday morning at 8:00 a.m. with their Administrator and Parent/Guardian. Please call the school if you have any concerns or questions. Sincerely, Administrator

Wed Ltr Mifflin HS 2:45 - 4:00

Copy Letter Text

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 This letter is to inform you that your son/daughter has been assigned Wednesday School on <behaviorDetail.resolutionStartDate> for <behaviorDetail.eventName>. Students shall attend Wednesday School from 2:45 p.m. - 4:00 p.m. Students that do not report by 2:45 p.m. will be marked absent. Students are responsible for their own transportation home. While in Wednesday School, students are required to do school related work. They are responsible for bringing their own materials to study as well as the necessary school supplies. In order to provide a positive academic atmosphere, students are not allowed to talk, sleep, eat or have electronic devices. Students failing to comply with Wednesday School procedures may be asked to leave and parents will be called to pick up the student. Students not reporting to Wednesday School, or not fulfilling the requirements of Wednesday School, will be subject to a one day removal (commencing the following day - Thursday). Those who do not attend their scheduled Wednesday School detention are automatically scheduled for a removal hearing the following day, Thursday morning at 8:00 a.m., with their Administrator and Parent/Guardian. Please call the school if you have any concerns or questions. Sincerely, Administrator

Wed Ltr Rev. for Tardies

Copy Letter Text

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 WEDNESDAY SCHOOL ASSIGNMENT <Center_TXT> <customBehaviorResolution.CurrentDate> Dear Parent/Guardian, We believe that promptness to school and classes, and regular attendance, is an essential key in our students being successful. We have implemented a tardy procedure where three (3) or more unexcused tardies will result in an after-school detention (Wednesday School). This letter is to inform you that your child, <student.firstName student.lastName>, has been assigned Wednesday School to be served on <behaviorDetail.resolutionStartDate> from 2:30 p.m. to 3:30 p.m. for continual tardiness to school. Students who do not report to the auditorium by 2:35 p.m. will be marked absent. Students who do not attend the assigned Wednesday School will be subject to a one (1) day removal on the following day (Thursday) and scheduled for a hearing at 8:00 a.m. Thursday with the Administrator and the parent/guardian. Transportation home after the detention is not provided. Students must bring materials and class work to the detention. There will be no talking, no sleeping and no electronic devices. Students who do not comply with the directions and instructions of Wednesday School may be asked to leave and parents will be called to pick up him or her. We hope that this after-school detention will help your child to be successful in school and deter any further tardiness. Sincerely, <sch.principalName>, <sch.principalTitle>

zDetention Letter Generic Test

Copy Letter Text

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 Date: <customBehaviorResolution.CurrentDate> To the Parent(s) of <student.firstName student.lastName>, This letter serves as notice that <student.firstName student.lastName> has been given a detention for a behavior incident. Please reference the detail of the incident and resolution below. As a result of this incident, has been assigned to serve detention, please reference the details of the incident and resolution below. You are responsible for providing transportation home after this detention and student.firstName should be picked up at the referenced time below. If you have any questions or concerns please contact our school office at sch.phone Sincerely, <sch.principalName>, <sch.principalTitle> <<Discipline Summary>>

Hearing Office Letters

 

Elem HI - No Trans - CO.

Copy Letter Text

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 DATE: <customBehaviorResolution.Current Date> To The Parent(s)/Guardian(s) of <student.firstName student.lastName> <mailingAddress.addressLine1> <mailingAddress.addressLine2> Re: # <student.studentNumber> Dear Parent(s)/Guardian(s): This is to inform you of the results of the discipline hearing held for <student.firstName student.lastName> on <customBehaviorResolution.hearingDate>. Based upon the information presented at the hearing, it has been determined that your child has committed the offense of <behaviorDetail.eventName> which occurred at <sch.name> on <behaviorDetail.incidentDate>. Accordingly, please be advised that <student.firstName> has been given a change in educational placement to Home Instruction. The assignment to Home Instruction will include <behaviorDetail.resolutionLengthSchoolDays> days. Your child may return to school on <customBehaviorResolution.returnDate>. An assignment to Home Instruction placement will continue from <behaviorDetail.resolutionStartDate> through <behaviorDetail.resolutionEndDate>. A Home Instruction teacher will be contacting you soon to arrange the home instruction hours during this period. It must be understood that, during this period of time, your child shall not enter any building or grounds or attend any activities of the Columbus City School District. You must accompany your child to the Central Enrollment Center at 430 Cleveland Ave for re-enrollment <customBehaviorResolution.returnDate>. The Center is open Monday through Friday from 8:30 to 4:30 and the telephone number is 365-4011. Thank you for your cooperation and understanding during the hearing process. We expect <student.firstName> to abide by our school regulations and to expend more efforts in academic work following the return to school. Sincerely, Talisa L. Dixon, Ed.D. Superintendent cc: Wanda Lillis, Associate Legal Counsel <sch.principalName>, Principal, <sch.name> Records, <sch.name>

Expulsion - No Trans - CO.

Copy Letter Text

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 Date: <customBehaviorResolution.CurrentDate> To The Parent(s)/Guardian(s) of <student.firstName student.lastName> <mailingAddress.addressLine1> <mailingAddress.addressLine2> Re: # <student.studentNumber> <sch.name> Dear Parent(s)/Guardian(s): This is to inform you of the results of the discipline hearing held for <student.firstName student.lastName> on <customBehaviorResolution.hearingDate>. Based upon the information presented at the hearing, it has been determined that <student.firstName> has committed the offense detailed in the discipline summary below. <<Discipline Summary>> Accordingly, please be advised that <student.firstName> has been expelled from further school attendance under the authority of Section 3313.66, Ohio Revised Code. This expulsion will continue through the dates referenced in the Detailed Discipline Summary above. During this period of expulsion, <student.firstName> shall not enter any building or grounds or attend any activity held by the Columbus City School District. In addition, as a result of the expulsion, <student.firstName> will not have access to the School Choice Lottery, Community Choice or Open Enrollment process for an opportunity to transfer between schools for the current school year. Ohio Law grants you and <student.firstName> the right to appeal this action to the Board of Education by filing a Notice of Appeal with the Treasurer within fourteen (14) calendar days. To do so, you may send a letter requesting an appeal to the Office of the Treasurer, Columbus City Schools, 270 East State Street, Columbus, Ohio 43215. If you request an appeal hearing, you may be represented in such proceedings and may request that any hearing be conducted in private. At the completion of the expulsion, you must provide a proof of your current address on or before the date <student.firstName> is to return to school. Proof of address documents can be submitted to disciplinereturn@columbus.k12.oh.us or by bringing them to the school of enrollment on <student.firstName>'s first day of school. The documents acceptable for address verification can be found at www.ccsoh.us/Enrollment.aspx. Thank you for your cooperation and understanding during the hearing process. We expect <student.firstName> to follow our school regulations as well as demonstrate positive student behavior and academic efforts following their return to school. Community support services can be accessed at the Mental Health Directory should your student need additional support during this time. We look forward to welcoming <student.firstName> back! Sincerely, Talisa L. Dixon, Ed.D. Superintendent Hearing Officers - Mr. William Doermann, Mrs. Yvonne Jones, Dr. Robert Murphy Felisha Lyons, Hearing Office Supervisor Cc: <sch.principalName>, Principal, <sch.name> Cc: Treasurer's Office

Expulsion - Trans - CO.

Copy Letter Text

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 Date: <customBehaviorResolution.CurrentDate> To The Parent(s)/Guardian(s) of <student.firstName student.lastName> <mailingAddress.addressLine1> <mailingAddress.addressLine2> Re: # <student.studentNumber> <sch.name> Dear Parent(s)/Guardian(s): This is to inform you of the results of the discipline hearing held for <student.firstName student.lastName> on <customBehaviorResolution.hearingDate>. Based upon the information presented at the hearing, it has been determined that <student.firstName> has committed the offense detailed in the discipline summary below. <<Discipline Summary>> Accordingly, please be advised that <student.firstName> has been expelled from further school attendance under the authority of Section 3313.66, Ohio Revised Code, with a transfer to another school upon return to the District. This expulsion will continue through the dates referenced in the Detailed Discipline Summary above. During this period of expulsion, <student.firstName> shall not enter any building or grounds or attend any activity held by Columbus City Schools. In addition, as a result of the expulsion, <student.firstName> will not have access to the School Choice Lottery, Community Choice or Open Enrollment process for an opportunity to transfer between schools for the current school year. Furthermore, <student.firstName> will be ineligible to participate in interscholastic athletics for one calendar year. Ohio Law grants you and <student.firstName> the right to appeal this action to the Board of Education by filing a Notice of Appeal with the Treasurer within fourteen (14) calendar days. To do so, you may send a letter requesting an appeal to the Office of the Treasurer, Columbus City Schools, 270 East State Street, Columbus, Ohio 43215. If you request an appeal hearing, you may be represented in such proceedings and may request that any hearing be conducted in private. <student.firstName> will be assigned to a new school by Central Enrollment. Please check your Parent Portal to learn <student.firstName>'s new school assignment. You must provide a proof of your current address on or before the resolution end date mentioned above. The documents acceptable for address verification can be found at www.ccsoh.us/Enrollment.aspx. Proof of address documents can be submitted to disciplinereturn@columbus.k12.oh.us or by bringing them to the new school of enrollment on the first day of school. We expect <student.firstName> to follow our school regulations as well as demonstrate positive student behavior and academic efforts following <student.his_her> return to school. Community support services can be accessed at the Mental Health Directory should <student.firstName> need additional support during this time. We look forward to welcoming <student.firstName> back! Sincerely, Talisa L. Dixon, Ed.D. Superintendent Hearing Officers - Mr. William Doermann, Mrs. Yvonne Jones, Dr. Robert Murphy Felisha Lyons, Hearing Office Supervisor Cc: <sch.principalName>, Principal <sch.name> Cc: Treasurer's Office

Hearing Office No Action Taken

Copy Letter Text

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 Date: <customBehaviorResolution.CurrentDate> To the Parent/Guardian of <student.firstName student.lastName> <address.addressLine1> <address.addressLine2> Dear Parent/Guardian: Your child was recently referred to the Columbus City Schools Hearing Office regarding a discipline matter. However, prior to any disciplinary action being taken, a manifestation determination meeting was held to determine whether your child's behavior was a manifestation of their disability. In your child's case, the team determined that the misbehavior was a manifestation of their disability and therefore, no disciplinary actions were taken by the Hearing Office. Any actions and/or changed that may have occurred were made through the IEP and/or Section 504 process. Sincerely, Hearing Officer On behalf of the Superintendent Cc: <sch.principalName>, Principal, <sch.name>

Hearing Office OSS

Copy Letter Text

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 Date: <customBehaviorResolution.CurrentDate> To The Parent(s)/Guardian(s) of <student.firstName student.lastName> <mailingAddress.addressLine1> <mailingAddress.addressLine2> Dear Parent(s)/Guardian(s): You are hereby notified that <student.firstName student.lastName> (Student # <student.studentNumber>) has been suspended from school for <behaviorDetail.resolutionLengthSchoolDays> school days, beginning on <behaviorDetail.resolutionStartDate> because of <behaviorDetail.eventName> - <behaviorDetail.details>. Ohio Revised Code Section 3313.66 grants you and your child the right to appeal this action. You can file a request for an appeal by calling the Hearing Office, (614)365-5640, within five (5) calendar days. You and your child may be represented in any appeal proceedings. The appeal will be recorded. You are also requested to bring a brief written explanation as to why you are appealing the suspension. During the period of this suspension, <student.firstName> shall not be on any property or in any building of the Columbus City School District and shall not attend any activity of the District. <student.firstName> should return to school on <customBehaviorResolution.returnDate>. Sincerely, <sch.principalName> <sch.principalTitle>

Hearing Office OSS Transfer

Copy Letter Text

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 DATE: <customBehaviorResolution.CurrentDate> To The Parent(s)/Guardian(s) of <student.firstName student.lastName> <mailingAddress.addressLine1> <mailingAddress.addressLine2> Re: # <student.studentNumber> Dear Parent(s)/Guardian(s): You are hereby notified that as a result of the hearing held on <customBehaviorResolution.hearingDate>, <student.firstName student.lastName> <student.studentNumber> has been suspended from school for <behaviorDetail.resolutionLengthSchoolDays> day(s) starting on <behaviorDetail.resolutionStartDate> through <behaviorDetail.resolutionEndDate> because of <behaviorDetail.incidentDescription> <behaviorDetail.eventName>. It was also determined that <student.firstName student.lastName> will be transferred to a different school. You will be notified of the new placement as soon as possible. Ohio Revised Code Section 3313.66 grants you and your child the right to appeal this action. You can file a request for an appeal by calling the Hearing Office within five (5) calendar days. You are also requested to bring a brief written explanation as to why you are appealing the suspension. During the period of this suspension, <student.firstName> shall not be on any property or in any building of the Columbus City School District and shall not attend any activity of the District. We expect <student.firstName> to follow our school regulations as well as demonstrate positive student behavior and academic efforts following student.his_her return to school. Community support services can be accessed at the Mental Health Directory should student.firstName need additional support during this time. We look forward to welcoming <student.firstName> back! Sincerely, Hearing Officers - Mr. William Doermann, Mrs. Yvonne Jones, Dr. Robert Murphy Felisha Lyons, Hearing Office Supervisor Cc: <sch.principalName>, Principal, <sch.name>

Sp Ed - HI - No Trans - CO.

Copy Letter Text

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 Date: <customBehaviorResolution.Current Date> To The Parent(s)/Guardian(s) of <student.firstName student.lastName> <mailingAddress.addressLine1> <mailingAddress.addressLine2> Re: # <student.studentNumber> <sch.name> Dear Parent(s)/Guardian(s): This is to inform you of the results of the discipline hearing held for <student.firstName student.lastName> on <customBehaviorResolution.hearingDate>. Based upon the information presented at the hearing, it has been determined that student.firstName has committed the offense detailed in the discipline summary below and is being assigned to Home Instruction. <<Discipline Summary - copy/paste from Infinite Campus>> While your consent is not necessary to change placement due to disciplinary action, the District is required to provide educational services to <student.firstName> during any disciplinary removal from school that exceeds ten school days. You will be contacted by a Columbus City Schools home instructor to schedule time with <student.firstName>. Please be informed that <student.firstName> shall not enter any building or grounds or attend any activities held by Columbus City Schools. We expect <student.firstName> to follow our school regulations as well as demonstrate positive student behavior and academic efforts following <student.his_her> return to school. Community support services can be accessed at the Mental Health Directory should <student.firstName> need additional support during this time. We look forward to welcoming <student.firstName> back! Sincerely, Talisa L. Dixon, Ed.D. Superintendent Hearing Officers - Mr. William Doermann, Mrs. Yvonne Jones, Dr. Robert Murphy Felisha Lyons, Hearing Office Supervisor cc: <sch.principalName>, Principal, <sch.name>

Sp Ed - HI - Trans - CO.

Copy Letter Text

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 Date: <customBehaviorResolution.Current Date> To The Parent(s)/Guardian(s) of <student.firstName student.lastName> <mailingAddress.addressLine1> <mailingAddress.addressLine2> Re: # <student.studentNumber> <sch.name> Dear Parent(s)/Guardian(s): This is to inform you of the results of the discipline hearing held for <student.firstName student.lastName>. Based upon the information presented at the hearing, it has been determined that <student.firstName> has committed the offense detailed in the discipline summary below and is being assigned to Home Instruction. <Discipline Summary - copy/paste from Infinite Campus> While your consent is not necessary to change placement due to disciplinary action, the district is required to provide educational services to your child during any disciplinary removal from school that exceeds ten school days. You will be contacted by a Columbus City Schools home instructor to schedule time with your child. Please be informed that your child shall not enter any building or grounds or attend any activities of the Columbus City Schools without prior permission from the principal. <student.firstName> will be assigned to their new school by Central Enrollment. Please check your Parent Portal to learn your student's new school assignment. Upon return, you must provide a proof of your current address on or before <customBehaviorResolution.Current Date>. Proof of address documents can be submitted to disciplinereturn@columbus.k12.oh.us or by bringing them to the new school of enrollment on the first day of school. The documents acceptable for address verification can be found at www.ccsoh.us/Enrollment.aspx. We expect <student.firstName> to follow our school regulations as well as demonstrate positive student behavior and academic efforts following their return to school. Community support services can be accessed at the Mental Health Directory should your student need additional support during this time. We look forward to welcoming your student back! Sincerely, Talisa L. Dixon, Ed.D. Superintendent Hearing Officers - Mr. William Doermann, Mrs. Yvonne Jones, Dr. Robert Murphy Felisha Lyons, Hearing Office Supervisor Cc: <sch.principalName>, Principal, <sch.name>

Sp Ed Ltr Removal Over 10 Days With EMG Removal

Copy Letter Text

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 DATE: <customBehaviorResolution.Current Date> To The Parent(s)/Guardian(s) of <student.firstName student.lastName> <mailingAddress.addressLine1> <mailingAddress.addressLine2> Re: # <student.studentNumber> Dear Parent(s)/Guardian(s): By direction of the Superintendent, you are hereby notified that the district will consider removing your child from school in excess of ten days for an alleged violation of the Guide to Student Conduct. It is alleged that your child committed the offense of <behaviorDetail.eventName> at <sch.name> on <behaviorDetail.incidentDate>. A hearing will be held on <customBehaviorResolution.hearingDate> at <customBehaviorResolution.hearingTime> at 61 South Sixth Street, Room 108. This hearing will be conducted by a district representative on behalf of the Superintendent and by a representative from the Special Education Department who will conduct a Manifestation Determination. Evidence concerning the incident will be presented, and you, student.firstName, or a representative of your choosing may challenge the reasons for the intended removal or otherwise explain <student.firstName>'s actions. Please be advised that <student.firstName student.lastName> may be given a change in educational placement as determined by the IEP team. If your child is removed from school, the district is required to provide educational services to your child after the initial ten days of removal. As you are aware, it was necessary to remove <student.firstName> from the school premises at ___________ on <behaviorDetail.incidentDate>. This was deemed necessary because of his/her action which posed a continuing threat to persons or property OR an ongoing threat to disrupting the educational process. <student.firstName> should remain at home the remainder of the school day and is not to appear on any Columbus Public School property. Sincerely, <sch.principalName>, Principal Encl: Parent Invitation Procedural Safeguards

Support Center- No Transfer

Copy Letter Text

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 Date: <customBehaviorResolution.Current Date> To The Parent(s)/Guardian(s) of <student.firstName student.lastName> <mailingAddress.addressLine1> <mailingAddress.addressLine2> Re: # <student.studentNumber> <sch.name> Dear Parent(s)/Guardian(s): This is to inform you of the results of the discipline hearing held for <student.firstName student.lastName> on <customBehaviorResolution.hearingDate>. Based upon the information presented at the hearing, it has been determined that <student.firstName> has committed the offense detailed in the discipline summary below. <<Discipline Summary - copy/paste from Infinite Campus>> Accordingly, please be advised that <student.firstName student.lastName> is hereby assigned to The Support Center (TSC) at BlendED. The assignment shall continue through the dates referenced in the Detailed Discipline Summary above. Orientation for The Support Center happens every day on Zoom from 8:00 AM - 8:45 AM. Orientation does not need to be scheduled ahead of time. Simply join the orientation session, at the start time, by clicking on this Orientation link. Assignment to TSC Program is in lieu of expulsion and continues for the full period of the intended expulsion. Failure to attend or to be involved in the program, in whole or in part, or failure to comply with The Support Center rules will cause the discipline to automatically revert to an expulsion for the balance of the expulsion time. This will occur without additional discipline hearings. Written materials about the TSC Program will be given to you and <student.firstName> at or directly following the expulsion hearing. You can access the link to The Support Center Handbook here. If you have any further questions, please call TSC at (614) 365-5842 or the Hearing Office at (614) 365-5640. Please be certain to remind <student.firstName> to remain away from all Columbus City Schools property, during the day and during any after school activities, until their full discipline assignment has been served. We expect <student.firstName> to follow our school regulations as well as demonstrate positive student behavior and academic efforts following <student.his_her> return to school. Community support services can be accessed at the Mental Health Directory should <student.firstName> need additional support during this time. We look forward to welcoming <student.firstName> back! Sincerely, Talisa L. Dixon, Ed.D. Superintendent Hearing Officers - Mr. William Doermann, Mrs. Yvonne Jones, Dr. Robert Murphy Felisha Lyons, Hearing Office Supervisor <sch.principalName>, <sch.principalTitle> <schoolBoundaries.schoolName>

Support Center-w/ Transfer

Copy Letter Text

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 56 Date: <customBehaviorResolution.Current Date> To The Parent(s)/Guardian(s) of <student.firstName student.lastName> <mailingAddress.addressLine1> <mailingAddress.addressLine2> Re: # <student.studentNumber> <sch.name> Dear Parent(s)/Guardian(s): This is to inform you of the results of the discipline hearing held for <student.firstName student.lastName> on <customBehaviorResolution.hearingDate>. Based upon the information presented at the hearing, it has been determined that <student.firstName> has committed the offense detailed in the <<Discipline Summary>> below. <<Discipline Summary>> Accordingly, please be advised that <student.firstName student.lastName> is hereby assigned to The Support Center (TSC) at BlendED. The assignment shall continue through the dates referenced in the Detailed Discipline Summary above. Orientation for The Support Center happens every day on Zoom from 7:30 AM - 8:15 AM. Orientation does not need to be scheduled ahead of time. Simply join the orientation session, at the start time, by clicking on this Orientation link. Assignment to TSC Program is in lieu of expulsion and continues for the full period of the intended expulsion. Failure to attend or to be involved in the program, in whole or in part, or failure to comply with The Support Center rules will cause the discipline to automatically revert to an expulsion for the balance of the expulsion time. This will occur without additional discipline hearings. Written materials about the TSC Program will be given to you and your child at or directly following the expulsion hearing. You can access the link to The Support Center Handbook here. If you have any further questions, please call TSC at (614) 365-5842 or the Hearing Office at (614) 365-5640. <student.firstName> will be assigned to their new school by Central Enrollment. Please check your Parent Portal to learn your student's new school assignment. Upon return, you must provide a proof of your current address on or before <customBehaviorResolution.hearingDate>. Proof of address documents can be submitted to disciplinereturn@columbus.k12.oh.us bringing them to the new school of enrollment on the first day of school. The documents acceptable for address verification can be found at www.ccsoh.us/Enrollment.aspx. Please be certain to remind your child to remain away from all Columbus City Schools property, during the day and during any after school activities, until their full discipline assignment has been served. Students who are transferred to another school as a result of a discipline hearing are not eligible to participate in interscholastic athletics for one calendar year from the last date of expulsion from school. We expect <student.firstName> to follow our school regulations as well as demonstrate positive student behavior and academic efforts following <student.his_her> return to school. Community support services can be accessed at the Mental Health Directory should your student need additional support during this time. We look forward to welcoming <student.firstName> back! Sincerely, Talisa L. Dixon, Ed.D. Superintendent Hearing Officers - Mr. William Doermann, Mrs. Yvonne Jones, Dr. Robert Murphy Felisha Lyons, Hearing Office Supervisor <sch.principalName> <sch.principalTitle>

Suspension Appeal Modified - CO.

Copy Letter Text

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 Date: <customBehaviorResolution.CurrentDate> To The Parent(s)/Guardian(s) of <student.firstName student.lastName> <mailingAddress.addressLine1> <mailingAddress.addressLine2> Re: # <student.studentNumber> Dear Parent(s)/Guardian(s): You requested an appeal of the decision to suspend <student.firstName student.lastName> from <sch.name> for the offense of <behaviorDetail.eventName> A hearing was held on <customBehaviorResolution.hearingDate> at which time you presented your reasons for appealing the discipline. Based upon the information presented at the hearing, it is the decision of the board designee and Principal that the suspension as imposed be MODIFIED TO - <behaviorDetail.resolutionComments>. The decision of the board designee is final. This decision may only be reviewed further in accordance with Chapter 2506 of the Ohio Revised Code. We expect <student.firstName> to follow our school regulations as well as demonstrate positive student behavior and academic efforts following <student.his_her> return to school. Community support services can be accessed at the Mental Health Directory should <student.firstName> need additional support during this time. We look forward to welcoming <student.firstName> back! Sincerely, Hearing Officers - Mr. William Doermann, Mrs. Yvonne Jones, Dr. Robert Murphy Felisha Lyons, Hearing Office Supervisor Cc: <sch.principalName>, Principal, <schoolBoundaries.schoolName>

Suspension Appeal Reversed - CO.

Copy Letter Text

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 Date: <customBehaviorResolution.CurrentDate> To The Parent(s)/Guardian(s) of <student.firstName student.lastName> <mailingAddress.addressLine1> <mailingAddress.addressLine2> Re: # <student.studentNumber> Dear Parent(s)/Guardian(s): You requested an appeal of the decision to suspend <student.firstName student.lastName> from <sch.name> for the offense of <behaviorDetail.eventName>. A hearing was held on <customBehaviorResolution.hearingDate> at which time you presented your reasons for appealing the discipline. Based upon the information presented at the hearing, it is the decision of the board designee and Principal that the suspension as imposed be REVERSED AND WITHDRAWN. The decision of the board designee is final. This decision may only be reviewed further in accordance with Chapter 2506 of the Ohio Revised Code. We expect <student.firstName> to follow our school regulations as well as demonstrate positive student behavior and academic efforts following <student.his_her> return to school. Community support services can be accessed at the Mental Health Directory should <student.firstName> need additional support during this time. We look forward to welcoming <student.firstName> back! Sincerely, Hearing Officer Board Designee Hearing Officers - Mr. William Doermann, Mrs. Yvonne Jones, Dr. Robert Murphy Felisha Lyons, Hearing Office Supervisor CC: <sch.principalName> Principal, <sch.name>

Suspension Appeal Upheld - CO.

Copy Letter Text

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 Date: <customBehaviorResolution.CurrentDate> To The Parent(s)/Guardian(s) of <student.firstName student.lastName> mailingAddress.addressLine1 mailingAddress.addressLine2 Re: # student.studentNumber Dear Parent(s)/Guardian(s): You requested an appeal of the decision to suspend <student.firstName student.lastName> from <sch.name> for the offense of <behaviorDetail.eventName>. Based upon the information presented at the hearing held on <customBehaviorResolution.hearingDate>, it is the decision of the board designee that the suspension as imposed be UPHELD. The decision of the board designee is final. This decision may only be reviewed further in accordance with Chapter 2506 of the Ohio Revised Code. We expect <student.firstName> to follow our school regulations as well as demonstrate positive student behavior and academic efforts following their return to school. Community support services can be accessed at the Mental Health Directory should your student need additional support during this time. We look forward to welcoming <student.firstName> back! Sincerely, Hearing Officer Board Designee Hearing Officers - Mr. William Doermann, Mrs. Yvonne Jones, Dr. Robert Murphy Felisha Lyons, Hearing Office Supervisor cc: <sch.principalName>, <sch.name>

Suspension with Intent to Expel -HB318

Copy Letter Text

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 Date: customBehaviorResolution.CurrentDate To The Parent(s)/Guardian(s) of <student.firstName student.lastName> <mailingAddress.addressLine1> <mailingAddress.addressLine2> Re: # <student.studentNumber> <sch.name> Dear Parent(s)/Guardian(s): This is to inform you of the results of the discipline hearing held for <student.firstName student.lastName> on <customBehaviorResolution.hearingDate>. Based upon the information presented at the hearing, it has been determined that <student.firstName> has committed the offense detailed in the discipline summary below. <<Discipline Summary>> Your student is hereby suspended from school during the dates listed above. Please remind your student to remain away from all Columbus City Schools during the day and during any after school activities. Ohio Revised Code 3313.66 grants you and your student the right to appeal this action. You may file a request for an appeal by calling the Hearing Officer at 614-365-5640 within five (5) calendar days. You are also requested to bring a brief written explanation as to why you are appealing the suspension. In addition, by direction of the Superintendent you are hereby notified that it is intended that your student may also be expelled as a result of the incident detailed in the Discipline Summary above. The expulsion hearing will be held virtually (Zoom/Webex) on the date and time indicated in the Resolution Details above. This hearing will be conducted by a District representative on behalf of the Superintendent. Evidence concerning the incident will be presented and your student or a representative of your choice may challenge the reasons for this intended expulsion or otherwise explain your student’s actions. Sincerely, Talisa L. Dixon, Ed.D. Superintendent Cc: <sch.principalName>, Principal, <sch.name>

Suspension with Intent to Remove Beyond 10 Days

Copy Letter Text

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 Date: <customBehaviorResolution.CurrentDate> To The Parent(s)/Guardian(s) of <student.firstName student.lastName> <mailingAddress.addressLine1> <mailingAddress.addressLine2> Re: # <student.studentNumber> <sch.name> Dear Parent(s)/Guardian(s): This is to inform you of the results of the discipline hearing held for <student.firstName student.lastName> on <customBehaviorResolution.hearingDate>. Based upon the information presented at the hearing, it has been determined that <student.firstName> has committed the offense detailed in the discipline summary below. <<Discipline Summary>> Your student is hereby suspended from school during the dates listed above. Please remind your student to remain away from all Columbus City Schools during the day and during any after school activities. Ohio Revised Code 3313.66 grants you and your student the right to appeal this action. You may file a request for an appeal by calling the Hearing Officer at 614-365-5640 within five (5) calendar days. You are also requested to bring a brief written explanation as to why you are appealing the suspension. In addition, by direction of the Superintendent you are hereby notified that the District will consider removing your student from school in excess of ten (10) days as a result of the incident detailed in the Discipline Summary above. The expulsion hearing will be held at 61 South Sixth Street, Columbus 43215 on the date and time listed in the Resolution Details above. Prior to that discipline hearing, you and other members of the IEP team or Section 504 team will conduct a manifestation determination review. Following that review, a hearing may be conducted by a District representative on behalf of the Superintendent. Evidence concerning the incident will be presented and your student or a representative of your choice may challenge the reasons for this intended expulsion or otherwise explain your student’s actions. Please be advised that a change in educational placement, as determined by the IEP team or Section 504 team may occur for your student. Sincerely, Talisa L. Dixon, Ed.D. Superintendent Cc: <sch.principalName>, Principal, <sch.name>

Suspension-No TransB-CO.

Copy Letter Text

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 DATE: <customBehaviorResolution.CurrentDate> To The Parent(s)/Guardian(s) of <student.firstName student.lastName> <mailingAddress.addressLine1> <mailingAddress.addressLine2> Re: # <student.studentNumber> Dear Parent(s)/Guardian(s): This is to inform you of the results of the discipline hearing held for <student.firstName student.lastName> on <customBehaviorResolution.hearingDate>. Based upon the information presented at the hearing, it has been determined that your child has committed the offense of <behaviorDetail.eventName> which occurred at <sch.name> <behaviorDetail.incidentDate>. Your child is suspended from <behaviorDetail.resolutionStartDate> through <behaviorDetail.resolutionEndDate> and is to report to the Principal upon the return to school. Please remind your child to remain away from all Columbus City Schools during the day and during any after-school activities until the date of return <customBehaviorResolution.returnDate>. Ohio Revised Code Section 3313.66 grants you and your child the right to appeal this action. You can file a request for an appeal by calling the Hearing Office within five (5) calendar days. You are also requested to bring a brief written explanation as to why you are appealing the suspension. We expect <student.firstName> to follow our school regulations as well as demonstrate positive student behavior and academic efforts following <student.his_her> return to school. Community support services can be accessed at the Mental Health Directory should <student.firstName> need additional support during this time. We look forward to welcoming <student.firstName> back! Sincerely, Hearing Office Columbus City Schools Hearing Officers - Mr. William Doermann, Mrs. Yvonne Jones, Dr. Robert Murphy Felisha Lyons, Hearing Office Supervisor Cc: <sch.principalName>, Principal, <sch.name> Records, <sch.name>

Virtual-Intent 504 to Remove 504 Plan Over 10 Days

Copy Letter Text

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 Date: <customBehaviorResolution.CurrentDate> To The Parent(s)/Guardian(s) of <student.firstName student.lastName> <mailingAddress.addressLine1> <mailingAddress.addressLine2> Dear Parent(s)/Guardian(s): By direction of the Superintendent, you are hereby notified that the district will consider removing <student.firstName student.lastName> (Student # <student.studentNumber>) from school in excess of ten days for an alleged violation of the Guide to Student Success. It is alleged that your child committed the offense of <behaviorDetail.eventName> at <sch.name> on <behaviorDetail.incidentDate>. A discipline hearing is scheduled for <customBehaviorResolution.hearingDate> at <customBehaviorResolution.hearingTime>, virtually via Zoom. Prior to that discipline hearing, you and other members of the 504 team, will conduct a manifestation determination review. Following that review, a hearing may be conducted by a district representative on behalf of the Superintendent. Evidence concerning the incident will be presented at the hearing and you may challenge the reasons for the possible removal or otherwise explain <student.firstName>'s actions. Please be advised that a change in educational placement, as determined by the 504 team, may occur for <student.firstName student.lastName>. Sincerely, <sch.principalName>, Principal On behalf of Talisa L. Dixon, Ed.D. Superintendent Encl: Parent Invitation Procedural Safeguards

Virtual-Intent SPED to Remove Sp. ED Over 10 Day

Copy Letter Text

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 Date: <customBehaviorResolution.CurrentDate> To The Parent(s)/Guardian(s) of <student.firstName student.lastName> <mailingAddress.addressLine1> <mailingAddress.addressLine2> Dear Parent(s)/Guardian(s): By direction of the Superintendent, you are hereby notified that the district will consider removing <student.firstName student.lastName> (Student # <student.studentNumber>) from school in excess of ten days for an alleged violation of the Guide to Student Success. It is alleged that your child committed the offense of <behaviorDetail.eventName> at <sch.name> on <behaviorDetail.incidentDate>. A discipline hearing is scheduled for <customBehaviorResolution.hearingDate> at <customBehaviorResolution.hearingTime> virtually via Zoom. Prior to that discipline hearing, you and other members of the IEP team, will conduct a manifestation determination review. Following that review, a hearing may be conducted by a district representative on behalf of the Superintendent. Evidence concerning the incident will be presented at the hearing and you may challenge the reasons for the possible removal or otherwise explain <student.firstName>'s actions. Please be advised that a change in educational placement, as determined by the IEP team, may occur for <student.firstName student.lastName>. If your child is removed from school, the district is required to provide educational services to your child after the initial ten days of suspension. Sincerely, sch.principalName Principal Encl: Parent Invitation Procedural Safeguards