Creating a Carton Label and Requesting a Transfer of Records

After preparing the Student Cumulative Folders, create the Record Retention box labels (see steps below) and enter the assigned Carton Number on the Digitization spreadsheet. The Carton Number is generated when the Record Retention entry is created in CCSDAS and serves as the official inventory identifier for each box.

Digitization must receive a copy of your spreadsheet with the carton number prior to the transfer of records to the HDC/Warehouse

After receiving approval from the Division of the Registrar, submit a Record Retention Pick-Up Request to send boxes to the Hudson Distribution Center (HDC)/Warehouse. Follow the steps below to ensure a smooth transfer process.