Digitization of Cumulative Records

The requirements for processing inactive student records for digitization have evolved as the needs have changed.  To ensure the digitization process is simple and stress free, the Division of Registrar has created this guide to assist you through the updated procedures. If at any point you have questions or concerns, please do not hesitate to reach out to the following links:

Email: DivRegistrar@columbus.k12.oh.us

Contact: Sara DeLozier

Direct email: sdelozier@columbus.k12.oh.us

Office: 380-997-7335


If the student has graduated, or becomes inactive with the Columbus City Schools District, the cumulative record will remain with the last school of attendance. While it is no longer required to maintain records until the student is 22 years of age, it is required that those records be maintained for 1 school year after the student graduates, or becomes an inactive student, before the records can be sent for digitization.

**Oldest records must be prepared and sent for digitization first. Do not send recently graduated/inactive records if there are prior years that need to be processed.**