HB410 - Attendance Intervention Plan (AIP) Creation
This document details how to enter an AIP into the PLP area in Infinite Campus. It includes identifying team members, both internal and external, identifying specific areas of concern and setting corresponding goals, planning meetings, and keeping track of contact made with team members/parents.
Where to find AIP in Infinite Campus
NEW LOOK:
Search for the student, then navigate to Main Menu > Student Information > PLP (Scroll all the way down to find)
You will see 4 sub-sections beneath PLP on the right:
PLP Caseload: This screen provides info about students for whom you are a team member. For students to appear here, you must have the role of team manager or service provider for at least 1 student.
PLP Contact Log: On this screen you can document AIP communications.
PLP Documents: This screen contains the actual plan and any other documents associated with the student’s AIP.
PLP Team Members: This screen allows you to manage the team that will be collaborating on the AIP.
CLASSIC LOOK:
Search for the student, then navigate to Index > Student Information > PLP
There are 2 sub-sections: General and Caseload.
Click on General and you will see 4 tabs appear on the right:
Summary: This screen contains the same information you find on the main student information summary screen.
Team Members: This screen allows you to manage the team that will be collaborating on the AIP.
Documents: This screen contains the actual plan and any other documents associated with the student’s AIP.
Contact Log: On this screen you can document AIP communications.
The Caseload provides info about students for whom you are a team member. For students to appear here, you must have the role of team manager or service provider for at least 1 student.
Add Team Members
NEW LOOK:
PATH: Main Menu > Student Information > PLP > PLP Team Members
CLASSIC LOOK:
PATH: Index > Student Information > PLP > General > Team Members Tab
The Team Members tab/page lists the individuals who are part of a student's education team, including team managers, family and service providers.
Adding Team Members Using the Find and Link New Team Member Tool
Select the Find and Link New Team Member icon. The Find New Team Member editor displays.
Select the desired individual from the appropriate drop list.
Assign that individual a Role. Those assigned Team Manager or Service Provider will have the student appear in their Caseload.
Click the Add Team Member button. The person will display in the Team Member Editor. The Start Date of the team membership defaults to the current date.
Adding New Team Members by Using the New Team Members Icon
If a team member needs to be added that is not in the Infinite Campus database, they can be added using this tool.
Click the Enter a New Team Member button and enter the fields as appropriate.
Create a New Plan
NEW LOOK:
PATH: Main Menu > Student Information > PLP > PLP Documents
Click Main Menu button
Click Student Information
Scroll down until you see PLP in bold, white letters
Click PLP Documents
CLASSIC LOOK:
PATH: Index > Student Information > PLP > General > Documents Tab
Remember: School Secretaries do NOT have the security rights in Infinite Campus to create an Attendance Intervention Plan. This must be done by one of the other team members.
The Documents tab is where the AIP is created.
NEW LOOK:
CLASSIC LOOK:
Click the Documents Tab
Click New Document
Check the box next to Create Custom Form:
Select IAT Meeting in the “Select a Form” drop down list
Click the Create Document button
There are 5 components to the plan outline:
Education Plan
Start Date is required. It is highly recommended to enter an End Date as well.
Type in AIP for the Plan Name
Click the
icon to open the template bank and choose the Plan Type
Expand AIP Plan Type, then select Attendance Intervention Plan
Click the
icon to open the template bank and choose the Learning Area Addressed
Expand AIP Purpose, then select Attendance Plan Purpose
Click Save & Continue
Student Demographics
This is a read-only screen. Click the Refresh Student Information button to review the most current information
Click Save & Continue
PLP Team Meeting
This section is for documenting team meetings. When initially setting up the plan, you can enter the information for the first meeting.
Before setting up your initial meeting, you must add team members as outlined above.
Click New Team Meeting
Enter the meeting time, meeting date, meeting location, and invite date
You can add minutes of the meeting here once the meeting occurs
Team Meeting Attendance Editor
check the 'invited' checkbox for those team members you wish to invite to the meeting
when the meeting occurs, check the 'attended' box for those who actually attended
This process should be repeated for any meetings that occur for the student throughout the year
Goals and Objectives
This section should be completed during the initial team meeting. The "Goal" section is all that needs to be completed. The template bank has been set up in such a way that goals, objectives, and expectations can all be added to this section. Make sure to add all parts (1-5) of the goal list.
To begin, click New Goal
Click the
icon to next to Goal to open the template bank
Expand the + sign next to AIP 1. Nature of Attendance Problem
Select the first item in the list: 1. Nature of the attendance problem. This will be added to the Goal box.
Click the
icon to next to Goal again.
select the appropriate item from the list, and it will be added to the Goal for this section.
if more than one item applies, repeat the process to add additional items
Click the
icon to next to Goal to open the template bank
Expand the + sign next to AIP 2. Parent/Guardian Actions
Select the first item in the list: 2. Actions to be taken by Parent/Guardian. This will be added to the Goal box.
Click the
icon to next to Goal again.
select the appropriate item from the list, and it will be added to the Goal
if more than one item applies, repeat the process to add additional items
Click the
icon to next to Goal to open the template bank
Expand the + sign next to AIP 3. Student Actions
Select the first item in the list: 3. Actions to be taken by student. This will be added to the Goal box.
Click the
icon to next to Goal again.
select the appropriate item from the list, and it will be added to the Goal
if more than one item applies, repeat the process to add additional items
Click the
icon to next to Goal to open the template bank
Expand the + sign next to AIP 4. Intervention Team Actions
Select the first item in the list: 4. Actions to be taken by intervention team. This will be added to the Goal box.
Click the
icon to next to Goal again.
select the appropriate item from the list, and it will be added to the Goal
if more than one item applies, repeat the process to add additional items
Click the
icon to next to Goal to open the template bank
Expand the + sign next to AIP 5. Consequences
Select the first item in the list: 5. Consequences for continued absences. This will be added to the Goal box.
Click the
icon to next to Goal again.
select the appropriate item from the list, and it will be added to the Goal
if more than one item applies, repeat the process to add additional items
Once all goals have been added, you should see a neatly formatted list of goals in the Goal box. You can add more information to any area of the goals and objectives by typing in the box. This may be necessary if your student has a unique situation, or if you want to expand on the goals added from the template.
Click save to finish the process.
Services
Department of Accountability & Other Support Services
Division of Information Management