20/21 Chromebook Tracking

We have updated the Chromebook Distribution form in Infinite Campus that allows us to track students who receive Chromebook computers from the district to now collect E-Signatures. Follow the instructions below to enter the appropriate information for each student.

Here is a copy of the agreement from that can provided to the parent/guardian. They do not need to sign this from as they will be eSigning in the IC Parent Portal. This is for their information only so they can verbally acknowledge that they understand the obligations outlined within the agreement form.

 

To move through all students quickly, the best method is to search by student ID number using the All People search (1). Choose the Forms tab (2) and click New (3).

Double-click next to Module to sort the list in reverse order (4). Click Chromebook Distribution to open the form (5).

 

When selecting fields pre-populate the form, make sure to choose the guardian that is present with the student. Click the Contacts field (6). They should have the guardian field set to ‘true’ (7).

Next, click the contacts.FirstName/LastName field (8). Make sure to select the same guardian selected in the field above (9). Click the Create Form button at the bottom to open the form.

Before the Chromebook can be distributed, we must have verbal acknowledgement from the Parent/Guardian indicating they acknowledge and understand the obligations outlined in the document. Once they acknowledge, check the Acknowledgement Check Box (10).

Next, verify that the Student Cohort year (11) for the student is correct for the day that you are doing the distribution (only applicable for high school students). Make sure that the Guardian Status is ‘true’ (12). If it is not, you have selected the wrong guardian.

The Disbursement Date (13) will default to the current date. The Disbursement Location (14) will default to the student’s primary enrollment school.

Type in the Unique Identifier number from the computer (15) and the ServiceTag/Serial Number (16). See samples here: https://columbus.atlassian.net/wiki/spaces/SC/pages/1492090975

If the computer is being disbursed from an alternate location (not the student’s primary enrollment school), change the Alt. Disbursement Location field (17) to the school where the computer was given out to the student.

Click the Save (18) button to save the form.

Once the form is saved you will see that you are now able to request Parent Signature. Click on the red oval “Requesting Signature” (19) in the Status Column.

Next click on “Review Participants (20).

The parent/guardians will now appear in a pop up tab on the right hand side. Proceed with clicking the blue button labeled “Request eSignatures” (21).

A popup window will now display a warning that requesting eSignatures will make the form read-only. Proceed with clicking “Request eSignatures” (22) again to confirm.

You will now see that the form is awaiting parent/guardian eSignature.