Adding or Editing Teachers on/to a Course

You will need to assign a primary teacher to any new sections that have been created. If a teacher is already assigned to a course, but will no longer be teaching that course, you have to remove the teacher.  It is very important to understand that there are two (2) different ways to remove a teacher.  One method is used if the teacher is being removed from a course(s) before school begins and another method for if the teacher is being removed from a course(s) after the school year begins. 

Adding a Teacher to a Section

  1. Select the next school year. (Remember to change the year back when completing current year tasks)

  2. Click the Search tab

  3. Select Course/Section from the drop-down menu

  4. Enter the course number in the search field

  5. Click Go

  6. Click on the name of the course in the Search results to access the sections.

  7. Click on the section needing a teacher added.

  8. Click Staff History.

  9. Click New Primary Teacher.

  10. In the Staff History Detail window, use the drop-down menu to select the teacher.

  11. Use the drop-down menu to select the District Assignment (there should only be one choice)

    1. If the teacher is being added before school begins, a Start Date is not needed.

  12. You should now see a Save option at the top of the Staff History screen.  Click Save. 

Changing a Primary Teacher (Before 1st day of School)

  1. Select the next school year. (Remember to change the year back when completing current year tasks)

  2. Click the Search tab.

  3. Select Course/Section from the drop-down menu.

  4. Enter the course number in the search field.

  5. Click Go

  6. Click on the name of the course in the Search results to access the sections.

  7. Click on the section needing a teacher removed and another teacher added.

  8. Click on Staff History.

  9. Click on the name of the teacher being deleted from the course/section.

  10. Click the Delete button. (This delete option is only for before school starts. Using the Delete option after school begins has the potential of deleting grades from the teacher’s grade book.)

    1. A warning message will appear. Click OK.

  11. While still on the Staff History tab, click New Primary Teacher.

  12. In the Staff History Detail window, use the drop-down menu to select the teacher.

  13. Use the drop-down menu to select the District Assignment (there should only be one choice).  Note:  Since the teacher is being added before school begins, a Start Date is not needed.

  14. Select ‘Use a new Teacher Display Name of the Section tab’

  15. You should now see a Save option at the top of the Staff History screen.   Click Save. The teacher added should now be displaying as the Primary Teacher for the course/section displayed.

Changing a Primary Teacher (After 1st day of School)

Once school has started, it is imperative that the current teacher be end dated before adding the new teacher assignment. Do not delete the teacher. Add the new teacher with a start date and the old teacher will be end dated automatically one day prior to the new teachers start date.

  1. Select the next school year. (Remember to change the year back when completing current year tasks)

  2. Click the Search tab.

  3. Select Course/Section from the drop-down menu.

  4. Enter the course number in the search field.

  5. Click Go.

  6. Click on the name of the course in the Search results to access the sections.

  7. Click on the section needing a teacher removed and another teacher added.

  8. Click on Staff History.

  9. While still on the Staff History tab, click New Primary Teacher.

  10. In the Staff History Detail window, use the drop-down menu to select the teacher.

  11. Use the drop-down menu to select the District Assignment (there should only be one choice).

  12. Enter the Start Date for the new teacher.

  13. Select ‘Use a new Teacher Display Name of the Section tab’

  14. You should now see a Save option at the top of the Staff History screen. Click Save.

  15. A message will appear letting you know the previous teacher will be end dated and what date this change will occur on.

Adding Specialists to the Work & Social Course Section

Specialists – Art, Music, and Physical Education teachers need to access to the Work and Social Behavior course sections. Following these instructions will give access to the teachers that teach specials (Art, Music and Physical Education) to enter marks and grade card comments.

  1. Click on the Search tab and select Course/Section from the drop-down menu.

  2. Enter the Course number (N000WS), click Go.

  3. Select a Section.

  4. Click Staff History.

  5. Click New Teacher. (Do not select New Primary Teacher)

  6. Select the specialists name from the drop-down menu.

  7. Select the District Assignment from the drop-down menu.

    1. The Start Date and End Date should remain blank unless the staff member starts working in the sections after the first day of the first scheduled term or stops working in the section before the last day of the last scheduled term.

  8. Select the Role

  9. Select continue using the current Teacher Display Name from the Section Tab.

  10. Click save at the top of the screen.

ADDING A SECOND TEACHER

Second teachers have the SAME ACCESS to students as the primary teacher, meaning they can take attendance and enter/edit grades.  You can add as many secondary teachers as you need.

  • Follow steps 1-6 above for adding a new primary teacher

  • On the Staff History Tab, choose "New Teacher"

           

 

  • Choose the second teacher's name from the drop list and click Save

  • Do not make any other changes on the Staff History Detail screen

ADDING SECTION STAFF

Section staff have READ ONLY access to the students in the course.  These staff members are usually instructional assistants or tutors

           

 

  • Follow steps 1-6 above for adding a new primary teacher

  • On the Staff History Tab, choose "New Section Staff"