I - Building the Master Schedule (HS/MS)

Campus Community Resources

Sandbox Environment

Scheduling Process Overview 


 

Overview of the Master Scheduling Process

Items in parenthesis ( ) indicate who should complete this task.  CST stands for Campus Support Team.

Step

Name

Description

Step

Name

Description

1

Calendars

  • Creation of Dates, Terms, & Periods which are the basis for the master schedule (CST)

  • Certain staff (designated by each school) will be given access to next year's calendar (CST)

  • Special Days (Testing, Assembly, Etc.)

2

Courses

  • Courses will be copied over from the previous year (CST)

  • Determine Course Offerings (Schools)

    • Send a Campus Support Ticket to:

      • Request removal of courses you no longer need

      • Request addition of courses you need for this year

      • Please fill out these forms to add/remove courses

  • Course setup and verification (Schools)

    • Am I using the right course?

    • How do I set up my courses?

    • Rules / Constraints

    • Student Requests & Teacher recommendations

3

Enrollments

  •  

    • Enrollment Roll Forward (ERF) process initiated (CST)

      • Done 4-5 times until EOY to keep up to date with students who transfer into, out of, or within the district

      • When the School Choice / Lottery begins, these updates will be loaded nightly into Infinite Campus

      • SPED, ELL placements made manually based on availability and student need

      • Currently, nearly 1/2 of the students in the district attend a school that is not their neighborhood school

4

Requests

5

Plan

  • Run Reports and review data (Schools)

    • Index > Scheduling > Reports

      • Request Detail

      • Schedule Units

    • Determine how many sections are needed and detailed placement of each section

6

Build

  • Creation of sections based on your plan (Schools)

7

Load

  • Loading of student requests into the Master Schedule

    • Use Schedule Wizard to mass load all requests, or by certain groups

    • Use Roster Setup to hand-select students to load into sections

8

Cleanup

  • Fill in any gaps in schedules

Teams


   Setup and use of Teams  |  Creating Student Teams



Step

Name

Description

Step

Name

Description

1

Create Team Names

Index > Scheduling > Scheduling Group

2

Assign sections



3

Associate Students with Teams

  • 3 options:

    • Walk In Scheduler (one student at a time)

    • Random with Schedule Wizard

    • Create a Team Course

  • last two options require Fill Teams tool



  





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