The Attendance tab can be used to edit or delete an attendance event.
PATH: Student Information>General>Search for the student>Attendance tab
5.Type in the student’s name to search for them.
6. Click Go.
7. Click Attendance Tab
When the attendance office is notified in writing of an omission of an attendance event, i.e., a student believed to be present, was absent. The attendance event will need to be added. Please do not accept verbal notifications of errors.
Do not add Attendance connected to behavior events; this will create an exception on the Behavior Attendance Audit Report. This attendance must be changed in the Behavior Resolution. |
Attendance codes can be edited when a Board approved reason for the absence(s) is provided by the parent/guardian and/or professional provider within one week of the date of absence. Prior to excusing an absence verify that Principal approval is not required.
A Request for Principal Approval of an Excused Absence From must be completed when absence documentation is:
Board policy expectations are for parent/guardians to notify their child’s school of the student’s absence by 9:30 a.m. The phone call is to be recorded on the Student Absence Notification form. The form, note from parent/guardian, or document from a professional provider, is used to edit the student’s absence, tardy, or early leave.
Reference the Attendance Codes document for a complete list of Attendance, definitions, and documentation needed.
Unexcused absences from previous days should be edited to “PAA: Parent Authorized Absence” when a note is received from the parent that includes an excusable reason for the student’s absence, but lacks supporting documentation from an authorized source according to Board Policy. If supporting documentation is provided from an authorized source, i.e. medical professional, college visitation, court provided documentation, then the code would be entered as “EXC: Excused”.
NEVER CHANGE EXCUSED & UNEXCUSED MARKS TO TARDY MARKS ON THIS SCREEN. THE MINUTES PRESENT WILL NOT CALCULATE FOR THE STUDENT. |
If an attendance event is recorded in error the office must be notified in writing of the error. The notification must include the students name, date of absence, and signature of staff member reporting the error (email preferred). Verbal notifications are not permitted.