For the purpose of data integrity and validation every school is to maintain two types of files for attendance data. Attendance documentation and filing MUST be maintained in the order outlined below.
At the end of each school year all attendance documentation must be filed in the approved box, clearly labeled, and stored in your building for the applicable retention period. Please refer to the Records Retention Schedule Records Retention Schedule or contact the Division of Registrar for questions regarding the retention of student records.
Your Student Data Specialist has provided labels for the attendance files. The labels are for each school day of the school year. The Daily Attendance files will contain the following documents:
Student Late Arrival Log for the day
Student Release Log for the day
Route Lists of Late Buses for the day
Field trip Attendance (if applicable)
Paper Rosters that are entered for the day.
All Attendance Reports for the day (Daily Caller Report and Summary Report) - Summary report can be generated and saved on the school drive daily in lieu of printing.