Attendance Events are modified when the reason code or comments are changed. This happens when the school receives notification either written or verbal as to the reason for the absence. Some examples as to why an attendance event may need edited:
Be sure to follow Board Policy 5200.01 when excusing absences. When editing an Attendance Event (with proper documentation), follow the Guidelines for Verifying Proper Attendance Coding & Correcting Attendance Data Errors.
If the modification is less than 30 days from the date of absence and the secretary has received proper documentation they should:
If the modification is more than 30 days from the date of absence and the secretary has received proper documentation they should:
The Attendance tab can be used to edit or delete an attendance event.
PATH: Student Information>General>Search for the student>Attendance tab
5.Type in the student’s name to search for them.
6. Click Go.
7. Click Attendance Tab
When the attendance office is notified in writing of an omission of an attendance event, i.e., a student believed to be present, was absent. The attendance event will need to be added. Please do not accept verbal notifications of errors.
Do not add Attendance connected to behavior events; this will create an exception on the Behavior Attendance Audit Report. This attendance must be changed in the Behavior Resolution. |
Attendance codes can be edited when a Board approved reason for the absence(s) is provided by the parent/guardian and/or professional provider within one week of the date of absence. Prior to excusing an absence verify that Principal approval is not required.
A Request for Principal Approval of an Excused Absence From must be completed when absence documentation is:
Board policy expectations are for parent/guardians to notify their child’s school of the student’s absence by 9:30 a.m. The phone call is to be recorded on the Student Absence Notification form. The form, note from parent/guardian, or document from a professional provider, is used to edit the student’s absence, tardy, or early leave.
Reference the Attendance Codes document for a complete list of Attendance, definitions, and documentation needed.
Unexcused absences from previous days should be edited to “PAA: Parent Authorized Absence” when a note is received from the parent that includes an excusable reason for the student’s absence, but lacks supporting documentation from an authorized source according to Board Policy. If supporting documentation is provided from an authorized source, i.e. medical professional, college visitation, court provided documentation, then the code would be entered as “EXC: Excused”.
NEVER CHANGE EXCUSED & UNEXCUSED MARKS TO TARDY MARKS ON THIS SCREEN. THE MINUTES PRESENT WILL NOT CALCULATE FOR THE STUDENT. |
When the attendance office is notified in writing of an attendance event recorded in error, (i.e. a student believed to be absent was present) the attendance event will need to be deleted.