Tasks To Complete The Build
Complete Scheduling Planner Spreadsheet | Prepare | |
This form has all the information required in order for you to be successful in building the 2021-2022 schedules.
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Period Structure - Lunch Period | Prepare | |
School Calendar | Review the lunch period structure - any changes must be approved by the administrator and sent to IC Support Team for modification. Lunch periods cannot be changed after 6/30/2021. | |
Scheduling Groups/Teams | Groups/Teams | |
Verify Teams | Groups (aka Teams) created for each section matching the homeroom section | |
Section Settings | Courses | Build |
Homerooms | Verify the Homeroom box on all Elementary Attendance sections is checked. | |
Room Numbers | Assign a room number on each Elementary Attendance and Pre-K Attendance sections. Delete old room numbers. | |
Scheduling Team | Assign a Team for each section built. Delete old Teams. | |
Splits (if applicable) | Splits are identified using the Split Class Type field on the Elementary Attendance section. |
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Period Placement | All sections must have their Period Placement identified by placing check marks in the appropriate field. For example: Language Arts = LA period, Mathematics = MA period, etc. |
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Staff History tab | Primary Teacher is assigned to every section. This is NOT the Teacher Display name on the first tab. If the Teacher has not been assigned delete the existing Primary Teacher and set the Teacher Display name to VACANCY. |
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Work and Social (WS) | Verify that Unified Art teachers are listed as “teacher” on the Staff History tab. Teachers listed on the staff history tab of this section will have access to enter quarter comments. | |
Departmentalize Subjects (if applicable) | If Applicable, verify that the correct Primary Teacher is listed for subject in which the teachers departmentalize. | |
Sections settings - lunch & blockers |
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Lunch | Lunch sections should be assigned to the appropriate team. | |
N/A Blocker | Non-Attendance You will need a section under N/A for the following:
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Gifted Blocker Digital Academy Blocker
| Non-Attendance. One section per blocker. Does not require a primary teacher assigned.
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Pre-K Half Day Blocker (if applicable) | Create a section of the Pre-K Half Day blocker that matches the Pre-K AM AND Pre-K PM Attendance Section number. | |
Unable to Locate Blocker No Show Blocker Located Not Attending Blocker | Attendance require. Primary Teacher assigned is the Principal. | |
Review Schedule Build | Build | |
Master Schedule Report | Generate the Master Schedule Report and review for completion | |
Preparation to Load (Next Class) | The following is a list of items needed to prepare for the Schedule Load session: | |
Class Lists for 2021-2022 | K → 1 1 → 2 2 → 3 3 → 4 4 → 5 5 → 6 (K-6 Buildings Only) | https://columbus.atlassian.net/wiki/spaces/MSES/pages/2153939189 |
Special Education | List of students with IEPs and how they are divided. | |
Departmentalization | Are there any grade levels that will departmentalize content area? Example: Teacher A and B will have the same student list Teacher A will teach all Math and Science Health and Social Studies Teacher B will teach Reading and Language Arts Health and Social Studies |