Retention points are a measure of seniority within the classified civil service, and the are used in the event of a lay off. Retention points are calculated for full-time, part-time and substitute classified civil service employees.
A classified civil service employee receives retention points for each year of service completed; however, no partial points are given if they change status mid-year.
- Full-time employees in active pay status earn 4 retention point for each quarter of continuous service (4 per year). Quarter are based on each individual's hire date.
- Part-time employees in active pay status earn one-half point for each quarter of continuous service (2 per year)
- Substitute employees in active pay status earn 1 point for each year of continuous service
Continuous service is defined as the uninterrupted service of an employee with Columbus City Schools where no break in service occurs. Break in service is defined as a separation from Columbus City Schools of thirty-one days or more.
Lay off situations
In the event of a lay off situation, the person with the lowest number of retention points will ultimately be the person who is laid off; however there is a process which takes place and some exception to that rule.
The exception, who is laid off does depend on job class. For example, if a secretary position is cut due to budgetary constraints, but the classified employee with the lowest number of retention points is a maintenance worker, the lay off will be restricted to people within the secretary job class.
As for the process, the position which is to be cut is based on budget, work load, etc. Therefore, the cut position has nothing to do with who is in the position. For example, the secretary position at school #1 may be cut because there's not enough work to support hat position, but that secretary may have more retention points than the secretary position at school #2. In this situation, secretary #1 will bump secretary #2 from her position, and secretary #2 can do the same thing to secretary #3 until they reach the person with the lowest number of retention points. It is that person who will then be laid off.
In the event someone is laid off, they are put in an unpaid "holding" status for 1 year, and could be brought back to the district if a position opens. However, after that 1 year, if there are no open positions, the person is then terminated from the system and they would need to reapply if they were interested in working for the district again.
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