Overview
The different modes that can be used are Daily, Period, Batch, Edit, Batch Edit, Check In and Check Out.
Mode | Functions | Who should use this mode? | |
Elementary
| Middle School & High School | ||
Daily | Records student attendance for the entire day. | Change Unknown Absences to Unexcused. Could also be used to mark a group of students absent that may not have initially been marked in the classroom monitor. | Do not use for MS/HS. |
Period | Record student’s attendance for the selected period. | Not typically used in ES | A group of students or an individual student will be off campus or will miss class for a selected period only, such as testing during a certain period. Also use this mode when changing Unknown Absences and Unknown Tardies to Unexcused or Excused or Tardy to Class. |
Batch | Records student attendance for the entered date range and time range. | Not typically used in ES Can be used when a student will be absent from school for consecutive full days. | Student will be absent for a specified date range and time range. Can be used when a student will be absent from school for multiple days. Secondary schools use this mode to record attendance events from the late arrival and early leave logs. |
Edit | The Edit Mode allows the user to record attendance for only one student and more than one period at a time, but not for an entire day. When using this mode you can select a different attendance code and enter different comments for each period. | Do not use for ES. | A student was absent a specific day for a specific period. Not typically used. |
Batch Edit | Records attendance for a date range for the selected periods. The students would be marked absent for the same periods on all attendance days during the entered range. | Do not use for ES. | The yearbook class is meeting off campus for three days during the week in the mornings only. These students would be marked Class Excused for the class periods that meet in the morning only for all days in the date range. |
Check In | Using this mode marks the student as present (in attendance) from the time of arrival through the remainder of the day. *Note: Student must be marked absent first, in order for this mode to work. | Used to check in late arrivals in ES.Student comes to school AFTER having been marked absent for the entire day. Check in will remove the attendance record from the time of arrival through the end of the day. | Do not use check in mode at MS/HS.
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Check Out | Using this mode marks the student as absent (not in attendance) from the time of departure through the remainder of the day. | Student leaves school after being in attendance from the beginning of the school day through the leave time. Check Out will apply the attendance record from the time of departure through the end of the day. | Do not use check in mode at MS/HS. |
- K-6 buildings take Daily Attendance. K-8 buildings follow Daily Attendance for Grades K-5 and Period by Period Attendance for Grades 6-8. Be sure to ask your Student Data Specialist if you are unsure of which mode to use.