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Getting the Attendance Office Ready for the Day

• Be ready when the telephone rings.  It It is suggested to keep copies of the Student Absence Notification form near the telephone so they are easily accessible when a parent/guardian calls to report an absence.
  Greet the caller with a welcoming greeting, such as "Good Morning or Good Afternoon, School's name, and give your name".  It is important to identify yourself so that the caller will immediately know whom he/she is speaking to.
  
  
• If a parent/guardian is calling to notify the school of an absence, a "Student Absence Notification" form for this student should be completed by the person who took the phone call.  Thank the parent/guardian for calling and let them know they may receive an automated phone call from the District regarding their student’s absence.  Remind the parent/guardian to send a note with their student when he/she returns to school.  The note should indicate the student’s first and last name, date(s) of absence, reason for the absence, and the parent/guardian's signature. 
  
  
• When you receive a phone call for a full day absence it is suggested that you record the absence in IC as soon as possible.  This will prevent gaps in attendance and will also allow teachers to see that the parent has already reported this student absent for the day.
  
  
• If a student is absent, a comment must be entered for any attendance code used with the exception of Absent Unknown and Absent Unexcused. A comment providing details to the excuse code must be entered in each period for the respective excuse code.  Not recording a comment will result in a Certify Notification.  See the guidelines here for more details. 
• A new Late Arrival and Student Release log must be used daily with the current date indicated at the top of each page. 

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• Generate substitute attendance rosters for absent teachers.  Attedance Attendance taken by hand MUST be completed on an Infinite Campus generated roster.  Do not accept hand written attendance rosters or attendance that is not completed on a roster.  See the Attendance Reports page for directions on generating a roster.

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The Unable to Locate Student Checklist (Forms) can be used after all efforts have been exhausted and the student still cannot be located.  The principal will sign the Unable to Locate Student Checklist indicating the student is not attending school and should be withdrawn.  After the student is withdrawn, the checklist will be uploaded to the student's documents tab by Central Enrollment.  When completing the Unable to locate interventions, if contact is made with the Guardian, the Unable to Locate Checklist is null and void and cannot be used to process a withdraw.

Attendance Forms

The Attendance Accountability Committee has developed and adopted specific forms for the collection and documentation of attendance information.  For more information regarding each form, click here =>  Attendance Forms

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