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Either "No Show" or "Unable to Locate", schools are responsible for trying to locate students who have stopped attending. Work with your school's Social Worker and School Attendance Team to document any attempts to locate these students on the Unable to Locate Checklist. All attempts to ensure students stay with CCS should be exhausted.
Steps for Locating No Show and Unable to Locate Students
- Run Consecutive Absence Report and/or Reports. Note: If accurate attendance is not taken, the student will not show up on the report. It may be a good idea to share this list with teachers and ask your teachers for input so that they can see if there are students who have not shown up that are not on this list.
- Call parents/guardians of all no shows. If phone number is not available or disconnected: Check with other siblings or relatives in the school building for a working phone number. Check IC to find out if there are siblings at other CCS schools, if so, contact the schools to find out if they have pertinent information. Call alternative contact numbers or emergency contacts on Emergency Contact Card .
- Send home Truancy Warning Letter. If letter comes back: Call alternative contact numbers or emergency contacts on Emergency Contact Card. Check with other siblings or relatives in the school building for updated address.
- Have School Social Worker or Student Data Specialist check the Community Schools database (ODDEX) to see if the student has been enrolled into another school district or charter school in Ohio. If the student came to us from out of district or out of state, it's a good idea to call the school they were previously attending to see if the student returned to their school.
- If you are still unable to locate the student after exhausting all resources, a house check must be completed by the social worker.
Document all efforts on the Unable to Locate Checklist.
If all steps on the Unable to Locate Checklist have been completed over a 15 day period, the Principal needs to review the form and sign it agreeing that all steps have been completed and the student should be withdrawn.
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