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Generate an Attendance Letter

Prior to filing a complaint alleging a student to be an unruly child due to habitual truancy or a delinquent child due to chronic truancy, a Truancy Warning Letter (hereinafter referred to as “the letter”) shall be prepared and sent to the student’s parent/guardian.  Attendance letters are sent out weekly so action can take place in a timely manner.  The letter is also a required component of the Unable to Locate Student checklist.

NEW LOOK:

Path: Main Menu > Attendance Office > Attendance Communication > Attendance Letters

CLASSIC LOOK:

Path: Index > Attendance > Attendance Letters

  1. Click the + next to _Attendance

  2. Select the appropriate letter, then click Preview and Print Letters

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If a user determines the student should not receive the letter after letters print, you can reset that student's record by clicking the X in the Preview Grid. However, you will need to submit a support ticket to have the PLP contact log entry removed.  The PLP log also allows you to record new communications made via telephone, email, in person, fax, or a letter sent with student. 

NEW LOOK:

Path= Main Menu > Student Information > PLP > PLP Contact Log

CLASSIC LOOK:

Path= Index > Student Information > PLP > General > Contact Log

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Manage Attendance Letters

After letters have printed, the list of students for whom a letter printed now displays in gray text, indicating the letter was printed.  The date of the printed letter now displays in the Printed column and an X displays in the reset column.  If a contact log record was recorded, the date of that contact displays in the logged contact Logged Contact column.

If a letter was printed for a student but the student should not have received the letter, click the X in the reset column.  A dialog box displays, verifying this is the action that is needed.  Click OK to continue or Cancel to not remove the X.  Once the X has been removed, the student's name displays in normal text, with dates removed, and a future letter can be printed when desired.

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