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Select Class Message in the Message Type drop-down list.
When you create a message, you have the option of selecting an existing message template or starting
from scratch. See the Message Templates page for more information about templates. Use the User/User Group and Template fields to select which template you'd like to start with, or leave the default option on New.Select the Delivery Details:
Inbox - Sends the message to the recipient's Portal account.
Email - Sends the message to the recipient's email address on file.
Select the Delivery Date. This is the date the message is scheduled to be sent. The default setting is the current date; change the date to send the message on a future date.
Select the Inbox/Email Delivery Time, which will default to the current time.
NOTE: If you select Email, the Reply to Email box will display. This is the email address that displays when a recipient hits reply. This email address should be your email address. If this email address is incorrect, please submit an IC Support Ticket.
Scroll down to select the Message Details.
Enter a Message Subject.
Enter the Message Body. Format using the options above the message.
The image icon allows you to insert a web link to an image.
The link icon, which looks like a chain, allows you to insert a web link.
Use the icon that has the letter F in a box to include Campus fields that populate based on the recipient, such as recipient.firstName that populates each student's first name in the message.
Click Next to move on and select recipients. Only use the Save/Save As buttons if modifying or creating a template.
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| Tip |
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When composing your message, please remember to add your name and/or email signature at the bottom, so that parents and students know who the message came from. On their side, they can see the sender email address. (i.e. jsmith@columbus.k12.oh.us) For example: Sincerely, Mr. John Smith English I & English II Teacher Any High School |
Class Messages: Step 2
In Step 2, select message Recipients, which are grouped by term and section. Indicate if you want to send the message to All recipients from section(s) or select Specific recipients from section(s).
If selecting All: Expand a term and select the section(s) needed.
If selecting Specific: Once this option is selected, all assigned sections will appear in a drop-down list. Select a section from the drop-down list, and add specific recipients to the Recipient List. You can add recipients from multiple sections.
To add students, click on the word Add. To remove a student that was added in error click on Remove.
Indicate if the message should go to Student Messenger Contacts, Students, or both. Student Messenger Contacts" are household member, usually parents/guardians, who have "Messenger" marked on their relationship with the student. This information is indicated in Infinite Campus: Index>Census>People>Relationships.
Important Note: If you select All Recipients you can select both Student Messenger Contact and Student at the same time. If you select Specific Recipients, you must select one or the other and add the recipients you would like to send a message. You can switch back and forth between the two options and add recipients from both lists.
Click Next to review the message prior to sending.
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