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No-Show students are students that are enrolled but do not atten= d.
Columbus City Schools refers to "No Show" students as those who are enro= lled but never show up to the enrolled school.
Once the student doesn't show, the student should be moved to the course= N90130 - NO SHOW (this can be done as soon as the second = day of school).
Attendance needs to be taken every day while efforts to find the student= are made.
If the student cannot be located in a reasonable amount of time (two wee= ks or more) or a record request is received, a withdraw should be submitted= through the CCSDAS.
The withdraw date should be the summer withdraw date or if student enrol= led after that date, the withdraw should match the date of enrollment. = ;
Withdraw code "81" student reported in error" needs to be used for all "= No Show" students who were not enrolled with CCS on the last day of school = the previous school year.
If the student was enrolled with CCS on the last day of school the previ= ous school year, proceed to withdraw the student with the <= strong>Unable to Locate Checklist.
Unable to Locate students are students that are enrolled, and ha= ve attended at some point in the year, but have stopped attending without n= otice.
"Unable to Locate" are students that attended a day or more in the curre= nt school year and stopped attending without notice.
As the name implies, these are students that a record request has not be= en received, no contact can be made with the family and there is no way to = verify where or if the student is currently attending school.
The blocker course N90135 - UNABLE TO LOCATE should be = used for these students that cannot be found.
When "No Show" or "Unable to Locate" blockers are used, it is the respon= sibility of the schools' staff to attempt to locate students who have stopp= ed attending. Work with your school's Social Worker and School Attend= ance Team to document any attempts to locate these students on the Unable to Locate Checklist. All attempts to ensure students stay with CCS should be= exhausted.
Identify Students: Run Consecutive Absence Report a=
nd/or Reports. Note: If accurate attendance is not taken, the student=
will not show up on the report. It may be a good idea to share this list w=
ith teachers and ask your teachers for input so that they can see if there =
are students who have not shown up that are not on this list. There a=
re other reports that may assist you in identifying these students, such as=
the ADM/ADA Detail Report and the Period Count Report. Additionally,=
there is a Certify Rule that reports any students that have already been i=
dentified as a No Show and have been on the No Show Roster for more than 15=
days.
Board Policy 5130.01 states that a minimum of five (5) different strateg= ies must be documented over the course of fifteen (15) consecutive school d= ays. These five strategies are:
Phone Call-= Call parents/guardians of all no shows. If phone number is not available o= r disconnected: Check with other siblings or relatives in the school buildi= ng for a working phone number. Check IC to find out if there are siblings a= t other CCS schools, if so, contact the schools to find out if they have pe= rtinent information, such as updated phone numbers. Call alternative contac= t numbers or emergency contacts on Emergency Contact Card.
Truancy Letter Sent- Send home Truancy Warning Letter. HB 410 Not= ification and/or Invitation Letters. If letter comes back: Call alternative= contact numbers or emergency contacts on Emergency Contact Card. Che= ck with other siblings or relatives in the school building for updated addr= ess. Note: There are specific directions for handling returned mail o= n the Infinite Campus Dashboard https://columbus.atlassian.net/wiki/spaces/SC/pages/528220590/Return+= Mail+Address+Verification.
Cross Check Community Schools Database (ODDEX)- Have School Socia= l Worker or Student Data Specialist check the Community Schools database (O= DDEX) to see if the student has been enrolled into another school district = or charter school in Ohio. If the student came to us from out of district o= r out of state, it's a good idea to call the school they were previously at= tending to see if the student returned to their school.
Social Worker Consult-Consult with your Social Worker to help det= ermine if the family is in contact with any community agencies.
House Check- If you are still unable to locate the student after = exhausting all resources, a house check must be completed. (This requir= ement is being waived during the COVID-19 Stay Safe Ohio Protocol.)
Document Interventions: Document all efforts on the=
Unable to Locate Checklist.
If all steps on the Unable to Locate Checklist have been completed over = a 15 day period, and have been unsuccessful in locating the student, the Pr= incipal needs to review the form and sign it, agreeing that all steps have = been completed, and the student should be withdrawn.
Students cannot be withdrawn for non-attendance. It is important t= o note that once a parent has been located (or student, if the student is 1= 8 years old), the student is no longer considered =E2=80=9CUnable to Locate= =E2=80=9D. The school must continue to make attempts to reengage this= student in their learning.
If the student has reached 18 years old and indicates that they do not wish=
to continue attending school and want to withdraw themselves, the Withdraw=
al Form can be found on this page: https://columbus.atlassia=
n.net/wiki/spaces/SC/pages/133235046/Forms
Process Withdrawal: Proceed to withdraw the student on = the CCSDAS:
Use code 74 for "Unable to Locate" using the date the principal si= gns the form as withdraw date.
Use code 81 for "No Show" using the summer withdraw date or date o= f enrollment as specified earlier.
There are several reasons why a student may not have shown up to the sch= ool. Some of these reasons are:
Reason student did not return |
What needs to be done |
Note: |
Student is going to be attending another school. |
School can process a withdrawal once a records request or other notifica= tion from the new school has been received. School may need to contac= t the new school and ask them to fax/email a request. |
Written documentation from the new school must be received. |
School has not been able to get in contact with the parent/guardian to f= ind out where the student is now attending. |
Complete the steps in the Unable to Locate Checklist. Once all steps hav= e been completed over a 15 day period, the school can process a withdrawal.= |
The school cannot end date a student's schedule, the student's sch= edule will be ended during the withdraw process. Attendance needs to = be taken every day until the student is withdrawn. Withdraw code 74 or 81 a= ccordingly. |
Student has turned 18 and no longer wishes to continue his/her education= . |
Student (not parent/guardian) must sign a withdrawal form. The sig= ned withdrawal form is completed and the school can process a withdrawal.&n= bsp; Withdraw date used is date the form was signed. |
Signed withdrawal form must be received. |
Any other reason |
Contact your Student Data Specialist to best determine the proper course= of action. |
If you have any questions, please ask! |
All students must have schedules, even if they are going to be withdrawn= .
Students must continue to be marked absent daily, until they are withdra= wn. All efforts must be made to ensure student withdrawals are comple= ted in a timely manner.